You’ve checked your email box and finally discovered the desired subject line: job offer. Being under the influence of such emotions as happiness and gratitude, we may get stunned and not know how to respond appropriately. However, there is a professional way how to express our appreciation for receiving a job offer letter, and it’s called an acceptance letter.
In this article, you’ll find out the purposes of an acceptance letter, effective tips on writing job offer acceptance letters, and also illustrative acceptance letter samples to lean on when creating your own.
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A letter in which you confirm that you agree with all the terms and conditions of your new job and are ready to embark on it is called an acceptance letter. In other words, it’s your official yes-response to a job offer. However, you may come across inaccuracies or discrepancies regarding the terms you agreed on in the interview. In this case, an acceptance letter serves as a tool to ask any questions you may have and clarify all the issues.
Let’s shed some extra light on why we need to write an acceptance letter.
As we can see, an acceptance letter is an important document that has several practical applications. If you’ve set a high standard of professionalism in the interview, it’s good to stick to it throughout the whole journey in the company you’ve chosen. You don’t want to make them regret sending the job offer by creating a poor acceptance letter. Follow our tips on writing acceptance letters to create a good impression in the eyes of your future employer.
First and foremost, create a clear subject line, for instance, “The Job Offer Response”. We’ve already discussed the importance of creating a proper subject line, you may find a whole article dedicated to it. You may also copy the previous subject line if it’s relevant to the message of your letter. Second, include your and the company’s contact information at the top. Finally, use the appropriate salutation: “Dear Sir/Madam,” if you don’t know their name to address personally, or “Mr./Ms.” followed by their name. It’s also acceptable to write “Dear [Recipient’s Name].”
For a company, inviting a new team member is as exciting as accepting a job offer for a new employee. They have great hopes for the choice they have made and are also worried if the new employee adaptation and integration process goes smoothly. That’s why don’t hesitate to demonstrate your appreciation that among other candidates, they singled out you. Also, add that you’re extremely excited about the news and looking forward to the upcoming cooperation. By giving such signs to your new employer, both of you can decrease the level of stress and establish a friendly atmosphere for further communication.
This is the highlight of the program – your verdict. Look through the key points in the letter – annual salary, start date, benefits (or anything else that matters personally to you) and confirm that you accept the offer. In case you’ve spotted inaccuracies – politely request to clarify them, for instance: “I would really like to clarify the situation with the number of paid leave days. In our meeting, we discussed 14 days of paid leave, but in the job offer, there are 10. Also, I believe we agreed on the start date which is in two weeks from now (August 1), not one week (July 25). ”
In case you got the offer verbally and you want to create a written record of the terms, outline the key takeaways in your written response. For example, “As we have agreed on in our meeting, I accept the starting salary of $28 per hour. I am also happy with the following list of benefits: full health insurance coverage, three weeks of paid vacation, and whatever else. I am ready to start work on Monday, August 1, 2023.”
Not only should you care about the content of your job acceptance letter but also its structure and tone. There are some recommendations:
Writing a professional letter of acceptance will show your future employer that you have excellent written communication skills. It’s also crucial to follow the deadline mentioned in your job offer. It’s a simple sign of respect to the recipient and the company.
A picture paints a million words – and we will do the same. No matter how informative the theoretical part is, practice is always the most effective way to learn something. Let’s look at real formal acceptance letter examples that can be easily used as a sample for your own acceptance letter. Here, you’ll find templates for both a physical copy and an email copy of a letter. We will also show how to point out inaccuracies and negotiate the terms that live up to your expectations.
From:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
To:
[Recipient’s Name]
[Recipient’s Position]
[Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP Code]
Dear [Recipient’s Name],
I would like to express my sincere appreciation for the job offer and the trust you have placed in me.
This letter is my formal acceptance of the terms and conditions outlined in the job offer. I will be happy to provide any additional information required to proceed to the next stage.
I want to thank you for this opportunity from the bottom of my heart. I am eager to contribute my expertise to the growth of [Company/Organization Name] and the achievement of its objectives. I look forward to joining the team on Monday, August 1.
Kind regards,
[Your Name]
NB: Remember to sign your letter before sending it.
From: [Your Email]
To: [Recipient’s Email]
Subject: Job Offer Response
Dear [Recipient’s Name],
I am truly happy to receive the job offer for the role of [Position] at [Company/Organization Name].
Please consider this letter as my written acceptance of all the terms and conditions stated in the job offer. I also confirm that my first day is on August 1, 2023. Please let me know if there is anything else I could help you with to proceed with the hiring process.
Thank you for the opportunity you have given to me. I am looking forward to meeting my team and getting to work. I promise to make every effort to help the company achieve new heights and thrive.
Have a great day,
[Your Name]
Dear [Recipient’s Name],
I am writing in response to the job offer for the position of [Position Name] at [Company/Organization Name]. First and foremost, I would like to express my gratitude for giving me an opportunity to become a part of your wonderful team!
I have no doubts that this cooperation will be fruitful for both of us. I promise to do my best and demonstrate maximum dedication throughout the whole journey with the company. I am also convinced I will acquire a wealth of practical knowledge and valuable expertise from my colleagues and team members, which I will utilize for the good of the company.
I formally accept the terms and conditions stated in my job offer. I appreciate the starting salary, the starting date, and the benefits package. However, I would really like to clarify the situation with the number of paid sick leave days. In our meeting, we discussed 14 days of paid leave, but in the job offer, there are 10.
A healthy work-life balance really matters to me. I have to be sure I can fulfill my personal health needs without additional stress to perform my professional responsibilities at a high level afterward.
I look forward to your response. Please, let me know if you need any additional information to complete the hiring process before my start date, which is August 1, 2023.
Warm regards,
[Your Name]
