Accounts Payable Specialist
$22 - $32 per hourFull-time
K.s.i Inc.
Accounts Payable Specialist
Location: Tempe, AZ | In-Office
Schedule: Monday - Friday | 8 am – 5 pm
A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy .
You’ll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files.
This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.
What You’ll Do
Accounts Payable – Vendor Invoicing & Job Costing
- Receive and enter vendor invoices into Foundation software
- Ensure accurate coding to jobs, cost codes, and GL accounts
- Match invoices with POS/delivery tickets and obtain approvals
- Process Subcontractor invoices and obtain approvals
- Resolve discrepancies with vendors or internal teams
- Prepare scheduled check payment runs including lien release processing
- Reconcile vendor statements
- Follow up on missing invoices, credits, or discrepancies
Vendor Setup & Compliance
- Collect W-9’s and support vendor onboarding
- Track insurance/COI/lien releases when required
- Assist with 1099 preparation and year-end reporting support
Reporting & Team Support
- Support month-end close and AP cleanup
- Maintain organized project files and documentation
What We’re Looking For
- 3+ years Accounts Payable experience (construction strongly preferred)
- Experience coding costs to jobs/projects
- Familiarity working in environments with AIA billing and retainage
- Working knowledge of Foundation software
- Strong documentation, reconciliation, and communication skills
- Organized, reliable, and able to manage multiple priorities
Preferred
- Experience with Textura/GC portals
- Experience with Procore or similar construction systems
- Background in a subcontractor or job-cost environment
Core Strengths
- Consistent, audit-ready documentation
- Accurate job cost coding
- Reliable follow-through with vendors and internal partners
- Team-oriented mindset with strong accountability
What We Offer
- $22 - $32/hour, pay based on experience - paid weekly
- Supportive training and collaborative team environment
- Growth opportunity within a well-established construction subcontractor
- Comprehensive benefits including:
- Health, dental, and vision insurance
- 401(k)
- Paid vacation
Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ)
Reports To: Controller / CFO
Works With: Accounting Team, Project Managers, Operations, Purchasing
KSI’s Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer.
Vacancy posted 1 day ago
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