Accounts Receivable Specialist

Accounts Receivable Specialist

Must be able to work in Tempe Monday-Friday 7AM-3:30PM 55-62K

The Accounts Receivable Specialist is responsible for managing all aspects of accounts receivable, including credit evaluation, invoicing, cash application, collections, and compliance. This role supports accurate financial reporting, ensures adherence to internal controls, and collaborates cross-functionally to maintain efficient customer account management.

Accounts Receivable & Collections

• Manage commercial accounts receivable portfolio, including monitoring outstanding balances and executing collection activities
• Evaluate customer creditworthiness and establish appropriate credit limits and terms based on financial data and payment history
• Review customer account performance to support ongoing credit decisions, including shipment approvals

Invoicing & Cash Application

• Prepare and process all customer invoicing, including sales orders, returns (RMAs), and credit memos
• Accurately apply incoming cash receipts to customer invoices in a timely manner
• Enter invoices and credits into the accounting system and ensure proper documentation
• Submit invoices through customer portals and monitor payment status

Compliance, Tax & Documentation

• Prepare and file sales tax returns across multiple states in compliance with applicable regulations
• Ensure adherence to Sarbanes-Oxley (SOX) requirements and internal controls
• Provide required documentation, including manufacturing affidavits and licensing, to support customs clearance
• Generate ad hoc and recurring reports as requested

Month-End Close & Financial Support

• Perform month-end accounts receivable close activities, including journal entries, account reconciliations, and accruals (e.g., commissions, shipping and receiving audits)
• Conduct periodic invoice reviews to ensure accuracy and compliance with company policies
• Support internal and external audit processes by responding to inquiries and providing documentation as needed

Cross-Functional Collaboration

• Partner with customer service and internal departments to resolve account discrepancies, establish tax setups, and manage credit terms

Administrative Duties

• Administer and reconcile petty cash in accordance with company policies