Accounts Payable Specialist

Accounts Payable Specialist

Location: Tempe, AZ | In-Office
Schedule: Monday - Friday | 8 am – 5 pm

A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy .

You’ll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files.

This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.

What You’ll Do

Accounts Payable – Vendor Invoicing & Job Costing

• Receive and enter vendor invoices into Foundation software


• Ensure accurate coding to jobs, cost codes, and GL accounts


• Match invoices with POS/delivery tickets and obtain approvals


• Process Subcontractor invoices and obtain approvals


• Resolve discrepancies with vendors or internal teams


• Prepare scheduled check payment runs including lien release processing


• Reconcile vendor statements


• Follow up on missing invoices, credits, or discrepancies

Vendor Setup & Compliance

• Collect W-9’s and support vendor onboarding


• Track insurance/COI/lien releases when required


• Assist with 1099 preparation and year-end reporting support

Reporting & Team Support

• Support month-end close and AP cleanup


• Maintain organized project files and documentation

What We’re Looking For

• 3+ years Accounts Payable experience (construction strongly preferred)


• Experience coding costs to jobs/projects


• Familiarity working in environments with AIA billing and retainage


• Working knowledge of Foundation software


• Strong documentation, reconciliation, and communication skills


• Organized, reliable, and able to manage multiple priorities

Preferred

• Experience with Textura/GC portals


• Experience with Procore or similar construction systems


• Background in a subcontractor or job-cost environment

Core Strengths

• Consistent, audit-ready documentation


• Accurate job cost coding


• Reliable follow-through with vendors and internal partners


• Team-oriented mindset with strong accountability

What We Offer

• $22 - $32/hour, pay based on experience - paid weekly


• Supportive training and collaborative team environment


• Growth opportunity within a well-established construction subcontractor


• Comprehensive benefits including:
  
  
  
  • Health, dental, and vision insurance
  
  
  • 401(k)
  
  
  • Paid vacation
  
  

Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ)

Reports To: Controller / CFO

Works With: Accounting Team, Project Managers, Operations, Purchasing

KSI’s Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer.