Accounts Payable Accounts Receivable Specialist

Job Description

Job Description

We're Growing and We're Hiring!

We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable Specialist to join our team. This role is responsible for managing vendor payments, customer invoicing, collections, account reconciliations, and maintaining accurate financial records. The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced environment.

Key Responsibilities

Accounts Payable

• Process and verify vendor invoices for accuracy and proper coding.
• Match invoices with purchase orders and receipts.
• Prepare and process weekly check runs and electronic payments.
• Maintain vendor files and W-9 documentation.
• Resolve invoice discrepancies and vendor inquiries.
• Reconcile vendor statements and accounts.

Accounts Receivable

• Generate and distribute customer invoices.
• Record and apply customer payments.
• Monitor aging reports and follow up on outstanding balances.
• Communicate with customers regarding billing questions and payment status.
• Assist with collection efforts while maintaining positive customer relationships.
• Reconcile customer accounts and resolve discrepancies.

General Accounting & Administrative Duties

• Assist with month-end closing activities.
• Prepare financial and accounting reports as requested.
• Maintain accurate electronic and physical records.
• Support payroll processing and administrative tasks when needed.
• Collaborate with project managers, service teams, and leadership regarding billing and job costing.
• Ensure compliance with company policies and accounting procedures.

Qualifications Required

• 2+ years of AP/AR or bookkeeping experience.
• Strong knowledge of accounting principles and financial processes.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Professional communication and customer service skills.

Preferred

• Experience in construction, HVAC, mechanical contracting, or service industries.
• Experience with QuickBooks, Sage, ServiceTitan, or similar accounting software.
• Understanding of project billing, lien waivers, and job-cost accounting.
• Associate's degree in Accounting, Finance, or a related field.

What We Offer

• Competitive compensation
• Paid time off and holidays
• Health benefits (if applicable)
• Career growth opportunities
• Supportive team environment
• Stability with a growing Arizona-based company