Accounts Payable Specialist

The Sr. Specialist, Check Writer actively engages with associates across our organization to ensure vendor payments are processed accurately and in a timely manner. This team member has primary responsibility for managing vendor payment approval workflows and payment remittance. Other duties include, but are not limited to, the following: monitoring the invoice creation and approval processes to ensure timely payment; ensuring vendor accounts receivable items are researched and resolved; assisting in weekly and monthly Key Performance Indicator (KPI) reporting; and performing random internal audits to ensure accuracy.

What You’ll Do

• Post and commit payments and process check runs, ACH transactions, and credit card payments.
• Submit wire fund requests to the Treasury department after confirming payment information has been posted.
• Train and mentor new team members.
• Perform random internal audits to ensure accuracy of Accounts Payable Specialists.
• Monitor PAYscan queues for timely invoice processing.
• Monitor UPS/FedEx paperwork to ensure proper handling of time sensitive payments.
• Monitor ServiceNow ticketing system, including the Accounts Payable Inbox. Submit, assign, and route tickets to the appropriate department and associate for processing.
• Research, review, and process voids and reversals.
• Prepare monthly review of the accounts payable subsidiary ledger to the general ledger.
• Ensure the Accounts Payable Specialists have contacted vendors to request reimbursement of credit memos.
• Maintain inventory of Accounts Payable department supplies including check stock, MICR ink, and security envelopes.
• Assist in preparing and analyzing weekly and monthly KPI indicator reporting.
• Prepare and review the PAYscan weekly workflow report.
• Identify areas of improvement to drive efficiency and effectiveness; assist with the implementation of new or revised department processes.
• Assist Sr. Manager, Accounting Operations with ad hoc projects, as needed.
• Perform other duties as assigned.

Who We’re Looking For

• High School diploma or equivalent is required.
• Minimum of 2 years of experience in accounts payable.
• Knowledge and use of Yardi property management software preferred.
• Advanced working knowledge of email, Microsoft Word, Excel, and accounting software systems.
• Ability to perform mathematical and accounting functions.
• Ability to follow and apply Generally Accepted Accounting Principles (GAAP).
• Strong written/oral and interpersonal communication skills; ability to communicate in a professional manner with all levels in the organization, across functional groups.
• Organized and flexible; with the ability to prioritize multiple projects and meet deadlines in a high-volume, fast paced environment.
• Ability to make quick and effective decisions.
• Ability to analyze and resolve problems.
• Ability to set and meet goals.
• Ability to maintain confidentiality.
• Ability to be at work on a regular and consistent basis; overtime may be required for this position.