Legal Assistant

The Legal Assistant is an entry-level role within a foreclosure law firm, responsible for accurately processing, entering, and maintaining payoff and reinstatement figures for foreclosure and bankruptcy matters. This position plays a critical role in ensuring compliance with client guidelines, court requirements, and statutory deadlines by supporting attorneys, paralegals, and operations teams with precise financial data related to loan resolution.

• Enter and update payoff and reinstatement figures in the firm's case management and servicing systems.
• Review lender, servicer, and client-provided payoff and reinstatement figures for accuracy and recoverability.
• Verify and apply fees, costs, interest, escrow advances, corporate advances, and other foreclosure or bankruptcy related charges.
• Coordinate with foreclosure attorneys, paralegals, accounting, and billing teams to resolve discrepancies or missing information
• Ensure all payoff and reinstatement activity complies with client directives, investor guidelines, and applicable state foreclosure laws
• Maintain detailed case notes and documentation to support audits, client reviews, and legal filings
• Respond to internal requests and external inquiries regarding payoff and reinstatement amounts and status
• Identify issues requiring escalation, including disputes, time-sensitive errors, or potential compliance risks
• Adhere to firm SOPs, data security requirements, and confidentiality standards
• Answer incoming customer service related calls

• High School Diploma required.
• Associates degree preferred.
• Strong attention to detail and data accuracy.
• Ability to work in a fast-paced, deadline-driven legal environment.
• Basic proficiency with Microsoft Office (Excel, Outlook, Word)
• Strong organizational and time-management skills
• Professional written and verbal communication skills
• Ability to follow detailed legal and client-specific instructions

• Prior experience in a foreclosure or bankruptcy law firm, mortgage servicing, or legal support role
• Familiarity with foreclosure terminology, payoff statements, and reinstatement calculations
• Experience with legal case management or loan servicing systems
• Bilingual English/Spanish a plus

• Legal and financial data entry accuracy
• Deadline management and prioritization
• Analytical review of financial documentation
• Cross-departmental collaboration
• Compliance awareness
• Professional judgment and discretion

• In-office at our Boca Raton headquarters location
• Full Time position located in Boca Raton, FL (IN OFFICE ONLY) - No remote or hybrid option
• Standard business hours with occasional overtime during peak foreclosure activity
• High-volume operations setting with strict deadlines and compliance requirements