Front Desk Administrator (Entry-Level)

Administrative Assistant – Arlington, VA Tecolote Research is searching for an Administrative Assistant to join our Administrative Team and help with day-to-day activities for 300+ personnel. We’re looking for a friendly, organized, and proactive team member to support daily office operations and create a welcoming environment for employees and guests. This role is based in Arlington VA, with 1 day per week in our Washington, DC office while providing some virtual support to other offices. Responsibilities Serve as the front desk point of contact—greet guests, answer calls, and manage meeting spaces Support office operations including supplies, mail, and equipment coordination Assist with invoices, purchase orders, and basic expense tracking Coordinate meetings, events, and employee engagement activities (e.g., happy hours, holiday events) Partner with internal teams (HR, IT, Finance) to ensure smooth day-to-day operations Maintain a clean, organized, and professional office environment Support security procedures including badging and visitor access Provide general administrative support to managers and teams as needed Ad Hoc administrative support functions as needed Skills Required Strong attention to detail, demonstrated accuracy, and organizational skills Ability to multi-task and meet deadline requirements Ideal candidate will be an energetic, self-starter with a positive attitude to learn and support a variety of office and administrative operations in a team environment. Excellent oral and written communication skills, proficiency in MS Word, PowerPoint, Excel required. Experience with QuickBooks is preferred but not required. Take on multiple tasks and challenges, possess the ability to prepare, protect and handle sensitive, personal and company confidential documents and files Be versatile and flexible to address constantly changing priorities with enthusiasm. Work well with all levels of staff and management and follow company policies and procedures. Familiarity with the DoD contracting environment is helpful. Prior experience with administrative functions preferred. Must be a US Citizen and able to obtain/maintain a secret clearance. What We’re Looking For Strong organizational and communication skills Detail-oriented with the ability to multitask Positive attitude and team-first mindset Comfortable working in a fast-paced, in-person environment Education High school diploma required. Full-Time Entry-Level On-site We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes: Health & Welfare – Company Paid Major Medical Insurance for employees and family members Dental Insurance for employees and family members Vision Insurance for employees (employee-paid for family members) Group Life Insurance Accidental Death and Dismemberment Insurance Travel Accident Insurance Long-Term Disability Health & Welfare – Voluntary Short-Term Disability Supplemental Life Insurance Flexible Spending Account (pre-tax deferrals for health care expenses) Retirement Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option. Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period. Time Off

• Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.
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