Accounts Payable/Fixed Assets Coordinator

Accounts Payable / Fixed Assets Coordinator

Performs general accounting functions using the Uniform System of Financial Records Chart of Accounts and is primarily responsible for accurately processing and recording vendor payments and maintaining an accurate accounting of the District's assets.

• Performs accounts payable functions; scans invoice with backup and checks to purchase orders, inputs and reconciles invoices to purchase orders or receipts and prints accounts payable reports
• Processes computer generated warrants, transmits files electronically to Yavapai County Treasurer's system, verifies warrants for accuracy, mails checks and transmits vouchers for Board approval
• Examines and verifies accounts payable reports, reconciles vendor statements, contacts vendors for information or corrective actions, contacts district personnel regarding purchase requests, receipts, invoices and maintains vendor files; maintains an updated, detailed reconciliation of vendors' monthly statements
• Processes annual 1099 reports, uploads file to Internal Revenue Service
• Processes employee travel expense claims, reconciling them to approval limits
• Prepares monthly Use Tax and submits to the Arizona Department of Revenue
• Maintains fixed asset inventory control records, assigns property control numbers and processes disposal of assets; maintains and updates general fixed asset listings
• Reconciles fixed asset values to the General Ledger
• Provides information as requested/needed for annual audits
• Maintains inventory of Finance department supplies
• Assists with year-end and closing functions
• Processes utility billings and tracks individual site usage
• Helps with front desk coverage as needed

Ability to operate standard office equipment

Knowledge of generally accepted accounting and purchasing practices

Ability to communicate effectively verbally and in writing

Ability to do detailed mathematical computations

Ability to maintain confidentiality

Produce accurate work and complete assignments with minimal supervision

Ability to apply common sense understanding to solve practical problems and deal with a variety of situations

Ability to work cooperatively and courteously with staff, students, parents and community members

Knowledge of applicable Federal and State laws, district procedures and Board policies

Ability to handle confrontation and conflict without an emotional response

• High School diploma or equivalent
• 1 year previous accounting or purchasing experience
• Experience with automated accounting systems
• Any equivalent combination of training, education and experience that meets minimum requirements
• Criminal justice/Fingerprint clearance

Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Google Suite, and job specific computer programs.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is required to sit, stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

Indoors and outdoors, with exposure to all weather conditions and temperatures. The noise level in the work environment is generally moderate and may become excessively noisy at times. Contact with employees, students and the public.