Human Resources Generalist / Payroll Administrator

Job Description

Art Basel stages the world's premier art shows for modern and contemporary works, connecting leading galleries, collectors, curators, and art enthusiasts. As a global leader in the art world, Art Basel fosters the intersection of culture, creativity, and commerce, shaping conversations and experiences that drive the future of the arts.

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Position overview:

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The Human Resources Generalist/Payroll Administrator manages the day-to-day administration of HR programs, activities, and initiatives for Art Basel in New York. The role focuses on payroll, benefits administration, employee relations, onboarding and offboarding, performance management, training, and compliance. The Generalist/Payroll Administrator communicates program and policy information to employees and contributes to the development of HR and payroll programs.

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Duties and Responsibilities:

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• Serve as the key contact with TMF Group (third party) for payroll and benefits administration
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• Payroll processing: running, reconciling, and submitting payroll; change reporting, review and approvals.
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• Leave Administration: paid time off, sick leave, jury duty, bereavement, and maternity calculations and tracking.
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• Maternity Leave: Parental Leave, leave of absence administration, including Paid Family Leave and Disability
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• Administer benefits with TMF Group, including new hire enrollments, annual open enrollment, and qualifying life event changes; serve as first point of contact for benefits questions, manage the Employee Navigator benefits system, and maintain broker relations.
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• Coordinate recruiting with MCH Talent Acquisition and ensure adherence to federal and state recruiting laws; partner with the MCH Talent Director to adjust job descriptions for recruitment.
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• Manage new hire onboarding, including orientation, I-9 verification and compliance, documentation, and system setup.
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• Administer the termination and exit process, including exit interviews and offboarding documentation.
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• Serve as the first point of contact for employee relations matters, including investigations, conflict resolution, and policy guidance.
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• Coordinate annual trainings, including Harassment Prevention and Code of Conduct, and track completion.
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• Administer the performance review process, including scheduling, communication, and documentation.
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• Maintain the employee handbook and manage annual distribution and acknowledgments
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• Ensure compliance with federal, multistate, and local employment laws and regulations.
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• Collect and process data for required federal, state, and agency reporting and audits.
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• Ensure proper record capture and retention for employees and employment actions.
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• Stay current on employment law and HR trends.
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Skills and Qualifications:

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• Bachelor's degree or equivalent experience
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• Minimum 3 years of experience in Human Resources
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• Minimum of 2 years Payroll Administration experience
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• Human Resources Generalist background
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• Ability to work on-site at the New York City office four days per week
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• Experience with ADP RUN and Workforce Now, including time and attendance
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• Exposure to SAP SuccessFactors is highly desirable
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• Advanced excel proficiency
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• Understanding employment and labor law at the federal, multistate, and local levels
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• Ability to interface with all levels of the organization
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• Proven ability to multitask, manage a high volume of work, and meet deadlines
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• Strong written and oral communication skills
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• Excellent organizational and time management skills
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• Strong attention to detail
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• Proficiency in Windows, database management, and web administration
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