Payroll Coordinator

Payroll Coordinator

The Rome City School District is seeking a detail-oriented Payroll Coordinator responsible for managing and coordinating payroll operations with a high level of accuracy and confidentiality. Under the general supervision of the Assistant Superintendent of Business and Operations, the Payroll Coordinator will maintain payroll records, process payroll entries and deductions, assist employees with payroll-related inquiries, and help ensure compliance with district policies and bargaining agreements. This role also supports retirement system reporting, time and attendance systems, and the preparation of state and federal payroll reports. Strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively in a diverse environment are essential.

Position Details & Qualifications

• Civil Service Status: Competitive classification. The selected candidate must take and pass the appropriate Civil Service examination.
• Eligibility Requirement: Applicants must explicitly demonstrate in their resume how they meet the minimum qualifications listed in the posting. Incomplete documentation or failure to show eligibility may result in disqualification.

Application Process To apply, please upload the following documents:

1. Letter of interest outlining your qualifications and experience
2. Current resume
3. College transcripts

Interviews will be conducted on an ongoing basis until the position is filled.

Distinguishing Features of the Class: This position exists in the Rome City School District and involves responsibility for independently performing and/or coordinating a variety of account keeping and payroll related tasks. A Payroll Coordinator is also responsible for the preparation of payrolls and payroll reports under the general supervision of the School District Treasurer, School District Director of Business and Finance and Payroll Manager allowing for the exercise of independent judgment in carrying out the details of the work according to the prescribed policies and procedures. Under the direction of the Payroll Manager, the Payroll Coordinator may give departmental payroll preparers assistance and instruction in payroll preparation and procedures. Does related work as required.

Typical Work Activities (Illustrative)

• Makes all changes to the master computer payroll file such as address changes, exemptions, budget codes, etc.
• Reviews weekly payroll entries before transferring file for payroll preparation
• Maintains a complete payroll record for each employee including all payroll deductions such as social security tax, retirement, credit union, union dues, child support, garnishments, cafeteria and tax sheltered plans
• Answers employee questions concerning accruals and deductions
• Assist employees with change requests such as address and deduction changes, direct deposit, retirement loans/arrears, New York Deferred Compensation, etc.
• Assists with NYS retirement matters including researching prior service credits, monthly reporting to the retirement system, registering employees in the retirement system, etc.
• Examines and checks payroll deductions and leave time records
• Assists in the use and maintenance of the district's employee time and attendance software; Assists employees with payroll withholding adjustments and NYS retirement
• Assists in training departmental payroll preparers in program usage and assists them with unusual and difficult problems
• Assists in auditing billing for the insurance and tax-sheltered plans
• Assists in preparing a variety of payroll records and reports including State and Federal tax reports
• Assists in annual preparation of employee W-2 forms
• Files various payroll related information
• Answers all written and verbal requests from employees, banks, government agencies and FOIL requests as it relates to employee payroll information
• Completion and preparation of various forms, letters, reports and other material

Full Performance, Knowledge, Skills, Abilities and Personal Characteristics

• Good understanding of Bargaining Unit and affiliated contracts
• Accomplished user of Microsoft Office (Excel, Outlook and Word)
• Good knowledge of modern methods used in maintaining and reviewing payroll accounts and records
• Good knowledge of office terminology, procedures and equipment
• Good knowledge of business arithmetic and English
• Ability to operate various office machines in addition to their workstations
• Ability to understand and carry out oral and written instructions
• Ability to make arithmetic computations rapidly and accurately
• Ability to successfully work with and serve in a diverse work environment
• Accuracy
• Good attention to detail
• Physical condition commensurate with the demands of the position

Minimum Qualifications: Either

A. Thirty (30) credit hours of college level accounting, business and computer science, and two (2) years of experience in processing and preparing payroll data, processing time cards, including shift and title premiums and posting benefit accruals; OR

B. Three (3) years of experience in processing and preparing payroll data, processing time cards, including shift and title premiums and posting benefit accruals; OR

C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.