Compliance Specialist

Description

Since 1982, over 160,000 youth have been helped with Youth Opportunities Unlimited (Y.O.U.) programs. Y.O.U. helps teens and young adults, ages 14-24 living in economically distressed communities succeed by providing educational and workforce opportunities, skills development, and access to career pathways. We offer school-based and community-based programs designed to meet the needs of Northeast Ohio employers, with a focus on those industry sectors that provide the most opportunities for career success. At Y.O.U., we are dedicated to excellence and continuous improvement of the quality of our services to youth, employers, and the community.

Job Purpose

The Compliance Specialist will assist the Manager of Compliance in the organization’s internal and external audit processes and will take full responsibility for collection and maintenance of paper and electronic program records, ensuring that all compliance rules and guidelines pertaining to program records are effectively completed. This position assists with training a team of seasonal staff to complete assigned projects and tasks ensuring compliant processes and file integrity throughout programs. The person in this role will assist in identifying potential risk areas while performing compliance reviews, program reviews, and internal audits as directed by the Manager of Compliance, and in accordance with contractual requirements.

Essential Functions

• Assist the Manager of Compliance with the organization’s internal and external audit processes and compliance risk assessments and will take responsibility for monitoring organizational business activities for compliance with applicable rules and regulations.
• Assist in identifying potential risk areas by conducting risk assessments and compliance audits as directed by the Manager of Compliance, and as dictated through program life cycles.
• Ensure Y.O.U. meets Comprehensive Case Management and Employment Program (CCMEP) data requirements as it relates to the State system of record, currently ARIES.
• Audit Program Partner records and documentation for accuracy, providing reports to the Manager of Compliance and Senior Manager for Young Adult Workforce Collaborative.
• Review monthly Partner invoicing for accurate funding source allocations.
• Assist with compliance reviews of the organization’s processes and procedures for best practices and ensure compliance with established policies.
• Research and maintain knowledge of Y.O.U.’s compliance requirements and ensure that our participant files meet contract requirements.
• Works with staff to ensure file maintenance and integrity, including but not limited to verification that all participant files have completed specified eligibility determination processes and ensure that appropriate documents, certificates, background information, and contact information is present as required/standardized by the contracts.
• Responsible for managing the functions and flow of file room process including but not limited to participant file management, maintenance, and storage.
• Other duties as assigned.

Benefits

• Medical, dental, vision benefits available with coverage beginning the first of the month following date of hire.
• Company paid life insurance, AD&D, Short-Term Disability, Parental Leave, Employee Assistance Program and Long-Term Disability
• Retirement Plan with generous employer contributions
• Generous paid time off package including 19 paid holidays
• Professional Development Assistance Program

Requirements

Education

• Bachelor’s degree from an accredited college or university preferred.
• An additional 4 years of work experience as detailed below can be substituted in lieu of a bachelor’s degree. High School Diploma or equivalent required.

Requirements

• Must have at least 1 year of experience working in compliance or with regulatory standards.
• Must have valid transportation to/from Y.O.U. offices, partner organizations, and other community-based location
• Must pass a background BCI/FBI check as a condition of employment.

Knowledge, Skills and Abilities

• Belief and commitment to Y.O.U.’s mission, vision, and values.
• Ability to communicate clearly, professionally, and respectfully, both verbally and in writing
• Ability to build effective working relationships and collaborate with colleagues, participants, partners, and other stakeholders.
• Strong organizational and time-management skills, with the ability to manage priorities, meet deadlines, and follow through on responsibilities.
• Ability to exercise sound judgment, identify and resolve problems, and seek guidance when appropriate.
• Ability to adapt to changing priorities, responsibilities, and organizational needs while maintaining effectiveness and professionalism.
• Ability to appropriately handle confidential and sensitive information and exercise discretion in carrying out job responsibilities.
• Proficiency with standard workplace technology, including Microsoft Office applications, databases, and other systems relevant to the position. Ability and willingness to learn and effectively use new software, technology, and organizational systems as required.
• Possess a high level of integrity and sense of urgency.
• Detail-oriented and data-efficient.
• Ability to work in a fast-paced, results oriented, and data driven environment.

Work Environment

• This is a hybrid position, during non-peak programming (October – February). This position will work remotely 2 days a week and will be scheduled to work in the office 3 days a week. During peak programming (March – September), this position must be in the office 5 days a week.
• Work is generally fast-paced and requires extended computer use, including periods of up to two hours of sustained computer or phone work, lifting up to 25 lbs periodically and carrying office supplies, standing, and walking throughout the office buildings.
• Social interaction with team members, vendors, partners and/or participants frequently.
• The environment in which the job is performed outside a normal office space may include exposure to extreme temperature, noise, or other hazards.
• When working remotely, employees must maintain a professional, secure, and reasonably distraction-free workspace that supports confidentiality, productivity, and participation in meetings.

All applicants are considered without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, marital status, parental status, veteran status, military service, family medical history, genetic information, or any other characteristic protected by applicable federal, state, or local law.