Senior Contract Administrator

Job Description

Job Description

Department Focus

The Original Equipment (OE) Group supports business needs and continuous improvement efforts through proper technical product and engineering principles as well as appropriate development of employees and management.  The OE Group is a business unit that encompasses quoting, engineering, quality, project management, production planning and procurement.

The Contract Administrator is responsible for the administration, compliance, and lifecycle management of customer and subcontract agreements for a company that designs and manufactures pumps and motors for the nuclear power generation industry. This role supports both private-sector and government-funded contracts and works across multiple contract types, including Cost Plus Fixed Fee (CPFF), Firm Fixed Price (FFP), and Time & Materials (T&M).

The Contract Administrator ensures contractual obligations are met, risks are identified and mitigated, and company interests are protected while maintaining compliance with nuclear industry standards, government regulations, and internal policies.

Due to Federal Contract requirements, US Citizenship is required for this position.

Key Responsibilities

Contract Administration & Lifecycle Management

• Administer contracts from award through closeout, including review, execution, modifications, and final disposition.
• Interpret and manage a variety of contract types (CPFF, FFP, T&M), ensuring compliance with contractual terms, funding limitations, and billing requirements.
• Track key contract milestones, deliverables, options, funding increments, and periods of performance.
• Prepare, review, and process contract modifications, amendments, and change orders.

Government & Regulatory Compliance

• Ensure compliance with applicable federal, state, and local regulations, including FARs (as applicable), nuclear regulatory requirements, and customer-specific compliance clauses.
• Support audits, inspections, and reviews related to government-funded and nuclear-industry contracts.
• Maintain accurate contract files in accordance with record retention and compliance requirements.

Coordination & Cross-Functional Support

• Serve as the primary point of contact for contractual matters with customers, subcontractors, and internal stakeholders.
• Collaborate with engineering, project management, finance, supply chain, quality, and outside legal counsel to ensure contract requirements are understood and executed.
• Assist project managers with contract interpretation, risk identification, and resolution of contractual issues.

Financial & Performance Oversight

• Support finance and project teams with contract billing requirements, cost tracking, and funding compliance, particularly for cost-reimbursable and T&M contracts.
• Monitor contract performance to identify potential issues related to scope, schedule, cost, or compliance.
• Assist with contract closeout activities, including final invoicing, deliverable verification, and documentation.

Risk Management & Documentation

• Identify contractual risks and recommend mitigation strategies.
• Ensure contract terms related to warranties, liability, intellectual property, export control, and confidentiality are properly documented and followed.
• Maintain organized and accurate contract documentation and correspondence.

Required

• Due to Federal Contract requirements, US Citizenship is required for this position.
• Bachelor’s degree in Business Administration, Contract Management, Finance, Engineering, or a related field, or equivalent experience.
• 3–7 years of experience in contract administration, preferably in manufacturing, engineering, energy, defense, or nuclear-related industries.
• Working knowledge of multiple contract types, including Cost Plus Fixed Fee, Firm Fixed Price, and Time & Materials.
• Familiarity with government contracting principles and compliance requirements.
• Strong attention to detail, organizational skills, and ability to manage multiple contracts simultaneously.
• Excellent written and verbal communication skills.

Preferred

• Experience supporting contracts in the nuclear power generation or highly regulated industrial environment.
• Knowledge of FAR/DFARS and government-funded contract requirements.
• Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or similar certification.
• Experience working with ERP or contract management systems.