Real Estate Listing Coordinator - Field Operations

Job Description

Job Description

My team is growing, and we're looking for an exceptional person to join us as our Field Operations & Listing Coordinator .

This is a full-time, flexible role that will include some evening and weekend assistance. It is ideal for someone who loves organization, thrives behind the scenes, and takes pride in making sure every detail is handled with care. It's the perfect fit for someone who enjoys a mix of office and field work and wants to play an important role in delivering an outstanding client experience. 

This person will be responsible for coordinating everything that helps our listings shine. From property preparation and MLS management to marketing implementation, vendor coordination, lockboxes, signage, caravan and open house prep, inspections, and everything in between. Throughout the year, they will help execute a variety of community events and fundraisers. They'll be my operational right hand, ensuring every listing launches smoothly and every seller experiences a seamless process.

My team and I are looking for someone who:

• Has real estate-related experience (listing coordination or operations is a plus)
• Is exceptionally organized and detail-oriented
• Is proactive, dependable, and comfortable working independently
• Enjoys both working in the office and getting out into the field
• Is tech-savvy and eager to learn new platforms
• Takes genuine pride in doing things the right way

My team is strongly centered around community and is built on kindness, strong relationships, professionalism, and delivering an exceptional experience for every client. We're looking for someone who shares those values and wants to be part of a collaborative, high-performing environment with a small, top-producing team. 

Compensation:

$25 - $35 hourly

Responsibilities:

• Coordinate listing preparation from consultation through launch, including property intake, key management, lockboxes, signage, and final property readiness.
• Manage MLS and listing administration , including FMLS/GAMLS input, listing drafts, revisions, disclosures, photos, and maintaining accurate property records.
• Implement listing marketing by creating property websites, organizing photography, producing print materials, home books, wall talkers, flyers, and other marketing assets.
• Oversee listing launch logistics , including ShowingTime setup, showing instructions, disclosures, and ensuring every listing is market-ready on launch day.
• Coordinate broker caravans and open houses , including scheduling, signage, materials, catering, event setup, and collecting agent feedback.
• Support transactions through closing by coordinating inspections, property access, key exchanges, lockbox retrieval, SOLD signage, and post-closing wrap-up.
• Manage field operations by conducting property visits, coordinating vendors, running property-related errands, and ensuring projects stay on schedule.
• Maintain inventory and team resources , including lockboxes, signs, marketing materials, and listing supplies needed for day-to-day operations.
• Identify needs proactively and solve problems independently , keeping multiple listings organized while delivering an exceptional experience for both clients and the team.

Qualifications:

• Real estate experience
• Familiarity with MLS systems
• Exceptional organizational and project management skills
• Strong attention to detail
• Ability to work independently and manage multiple priorities
• Excellent communication and customer service skills
• Reliable transportation and valid driver's license
• Ability to lift and transport signs, lockboxes, and marketing materials
• Comfort using technology and learning new software platforms
• Ability to work both in the office and in the field

About Company

I believe real estate is about more than buying and selling homes; it's about helping people put down roots. For 17 years, I've built my business by putting relationships first, delivering exceptional service, and becoming a trusted resource in the communities I serve.

As an Associate Broker with Keller Williams Realty Metro Atlanta, I'm proud to be consistently recognized among the top agents in Atlanta (#1 for the DeKalb Board of Realtors for the last 3 years) and in the top 1.5% of Realtors nationwide (RealTrends Verified). My business is built primarily through referrals and repeat clients, which reflects the level of care, professionalism, and trust I strive to provide every day.

I'm looking for someone who shares those values. If you're excited about building community, creating memorable client experiences, and being part of a collaborative, small, high-performing team, I'd love to explore if we'd be a great fit. - Cynthia Baer