Executive Administrative Assistant

Job Description

Redhawk Federal has an immediate opening for a professional-level Executive Administrative Assistant supporting a senior-level government executive in Washington, DC. The Administrative Assistant supports a wide range of applications and administrative tasks that help the office operate efficiently and effectively.

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This position is on site 5 days a week and an active Secret-level clearance is required to be considered. Please do not apply if you do not have an active Secret-level clearance.

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In this role, you will:

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-Play a part on setting the tone in the office. You must maintain a high level of professionalism, but with a warm welcoming demeanor.

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-Be the first-person people see when they come into the office. You are representing how everyone sees the Director.

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-100% on when in the office, available, dependable, self-driven, not aggressive, team player.

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-Be able to communicate up and down the org structure.

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-if you are up for this challenge, this can be a rewarding experience, filled with a camaraderie and perfect place to become known by decision makers.

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Responsibilities for the role include:

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• Exhibits excellent written and verbal communication skills.
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• Demonstrates proficiency in current technology and advanced software, such as the Microsoft Office 365 suite of products.
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• Understands policies and procedures and their impact on office’s mission.
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• Manages logistics and resolution for office equipment services, including restarts and malfunctioning equipment. Documents technical issues and resolutions for future reference.
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• Performs general administrative assistance functions such as front desk management, scheduling meetings, ordering supplies
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• Maintains various inventory lists for computers, mobile devices, and software licenses.
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• Performs record management and validation for work hours and publishing office schedules as directed.
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• Performs database management by tracking the Department’s training requirements (mandatory classes, supervisory classes, etc.) and notifying staff of required classes.
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• Performs time keeping responsibilities in Virtual Timecard and TATEL such as confirming monthly contractor’s hours worked for the COR and Office Director. Provided a report to the Director outlining hours spent teleworking, on leave, and meeting schedules.
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• Assists with onboarding by providing information and services to new FTEs and contractors.
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• Assists with the maintenance and updates of office policy manuals, announcements, building fobs, badge renewal, records management and archiving.
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• Provides support for special projects as applicable.
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Required Secret-level Security Clearance

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Education: 4 year Degree Preferred (2 year Degree with at least 2 years of experience)

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Work Location: Washington, DC