Administrative Assistant II

Details

Client Name
Mount Sinai Health System

Job Type
Travel

Offering
Non-Clinical

Profession
Non-Clinical

Specialty
Admin Assistant

Job ID
35509743

Job Title
Administrative Assistant II

Weekly Pay
$754.0


Shift Details

Shift
Day - 7x5 - 08AM

Scheduled Hours
35


Job Order Details

Start Date
08/17/2026

End Date
11/14/2026

Duration
13 Week(s)


Job Description
Job Title: Administrative Assistant II
Profession: Administrative Assistant
Specialty: -
Duration: 13 Months
Shift: 9am-5pm
Hours per Shift: 7.5 Hours
Experience: 4+ years related administrative or business experience
License: -
Certifications: -
Must-Have: MS Office Suite - Intermediate


Description:
Researches, locates, and compiles information for reports.
Assembles and categorizes figures for computation and calculations.
Prepares statistical reports.
Prepares and monitors budgets and grant allocations, and maintains accruals.
Prepares documents required to maintain balanced accounts for review and approval.
Maintains departmental employee files and ensures compliance with regulatory standards.
Initiates and follows through on human resources and payroll transactions.
Generates weekly payroll submission.
Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and/or visiting professorships.
Assists in the development and coordination of informational packets for participants.
Transcribes and distributes minutes.
Investigates, evaluates, and resolves typical administrative or operational problems or situations affecting the work unit.
Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included.
Ensures adequate restock of supplies for department.
Takes inventory or examines merchandise to identify items to be reordered or replenished.
Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies.
Tracks expiration of vendors' contracts and renews as needed.
Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or complete projects or assignments.
May participate in the completion of grant applications, special projects, and survey preparations.
May make travel arrangements and accommodations.
Prepares travel reimbursements and expense reports.
May screen and prioritize incoming mail for needed action and follow up.
Responds to mail where appropriate or distributes mail requiring attention to appropriate individuals.
May screen telephone calls, answer inquiries, or direct callers to the appropriate individual for further information and/or resolution.
May screen and schedule appointments, schedule referrals for special testing or visits, and keep record of billing for submission.
Performs other related duties.


Client Details

Address
150 East 42nd Street

City
New York City

State
NY

Zip Code
10017


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