College Registrar

Position Overview As a College Registrar at Galen College of Nursing, you will provide strategic leadership and operational oversight for the Office of Academic Records across Galen College of Nursing’s multi‑campus, multi‑state environment. You will be responsible for the integrity, accuracy, security, and consistency of student academic records, registration governance, academic scheduling governance, schedule data, and registrar operations across all locations and instructional modalities. You will serve as the institutional authority on academic records, registration governance, academic scheduling strategy, transfer credit, degree conferral, enrollment reporting, catalog integrity, and records policy execution, ensuring enterprise‑wide standardization of registrar, registration, and scheduling functions in support of student progression, regulatory compliance, accreditation readiness, instructional capacity planning, and institutional scalability. Key Responsibilities Lead the administration, governance, security, and integrity of student academic records in alignment with FERPA and institutional policy. Direct enterprise registration operations across the academic calendar, including add/drop activity, withdrawals, enrollment changes, late registration, and related record adjustments. Oversee academic scheduling governance, strategy, standards, and escalation pathways in partnership with Academic Affairs, campus leadership, program leadership, and operational stakeholders. Establish and maintain standardized registration and scheduling timelines, procedures, controls, and accountability structures across campuses, programs, terms, modules, and instructional modalities. Maintain executive accountability for section‑creation standards, schedule‑build controls, room and instructional‑resource alignment, section capacity management, and schedule data integrity within the Student Information System. Partner with Academic Affairs and campus leadership to support schedule optimization, student progression, conflict reduction, clinical and non‑clinical scheduling alignment, and effective use of instructional resources. Provide enterprise oversight for registrar operations across the student lifecycle, including registration, clinical compliance, withdrawals, and record adjustments. Oversee degree audit, graduation clearance, and credential conferral to ensure institutional consistency and the accurate awarding of diplomas. Serve as the institution’s final functional authority for registrar policy interpretation, FERPA training, and disclosure management. Establish and maintain the governance framework for registrar procedures, catalog integrity, and operational‑control mechanisms. Serve as the senior functional leader for registrar‑related operations within Ellucian Colleague and integrated student‑facing platforms. Partner with IT on system design, workflow modernization, and data controls affecting registrar integrations such as Canvas and OnBase. Support institutional accreditation (SACSCOC) and programmatic readiness through documented record controls and audit‑ready practices. Partner with Financial Aid and stakeholders to ensure accurate enrollment reporting for IPEDS, NSLDS, and Clearinghouse functions. Lead, develop, and evaluate staff to build organizational capability, role clarity, and cross‑functional expertise. Establish key performance indicators for campus registrar functions. Ensure record retention and archival practices support institutional integrity. Prepare and present operational metrics, trend analysis, and risk insights to senior leadership. Represent the Office of Academic Records in college‑wide initiatives involving program implementation, institutional scale, and process redesign. Position Requirements Education: Master’s degree in Higher Education Administration, Business Administration, Educational Leadership, or a related field required. Bachelor’s degree with exceptional experience may be considered. Relevant professional credentials or continuing education in registrar operations or academic records administration preferred. Experience: Minimum of five (5) years of progressively responsible experience in registrar operations, academic records, enrollment services, or related higher education administration. Minimum of three (3) years of leadership or supervisory experience, preferably in a multi‑campus, multi‑location, or distributed operating environment. Demonstrated expertise in Ellucian Colleague (Academic Records, Registration, Degree Audit, Curriculum modules) required. Experience supporting SACSCOC accreditation and Title IV enrollment reporting preferred. Background in private, proprietary, or nursing/health sciences higher education is a plus. Skills: Deep knowledge of FERPA, enrollment reporting, transfer credit operations, graduation processing, and academic records compliance. Strong functional fluency in Ellucian Colleague and working knowledge of Canvas LMS integrations, section provisioning, enrollment synchronization, and schedule‑related data dependencies. Excellent written and verbal communication skills across all organizational levels. Strong analytical, organizational, and problem‑solving ability. Demonstrated capacity to build alignment across Academic Affairs, Financial Aid, IT, Compliance, and campus operations teams. Qualifications: Travel required (up to 25‑35%) across campus locations and for accreditation, regulatory, and institutional obligations. Working knowledge of Microsoft Office products. Must be highly organized with the ability to manage high‑volume, deadline‑driven work during peak registration, graduation, and reporting periods. Ability to work effectively in a team environment and prioritize across multiple concurrent responsibilities. Physical Requirements & Work Environment: Primarily office‑based with regular virtual collaboration across campus locations. Frequent use of technology and computer systems for extended periods. Ability to manage concentrated workload during peak operational periods. Normal motor skills and eye‑hand coordination. Travel required. Degree of Supervision: Minimal. Benefits Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long‑term care coverage, moving assistance, pet insurance, and more. Free counseling services and resources for emotional, physical, and financial well‑being. 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service). Employee Stock Purchase Plan with 10% off HCA Healthcare stock. Family support through fertility and family‑building benefits with Progyny and adoption assistance. Referral services for children, elders, and pet care, home and auto repair, event planning, and more. Consumer discounts through Abenity. Retirement readiness, rollover assistance services, and preferred banking partnerships. Education assistance (tuition, student loan, certification support, dependent scholarships). Colleague recognition program. Time Away from Work Program (paid time off, paid family leave, long‑ and short‑term disability coverage and leaves of absence). Employee Health Assistance Fund that offers free employee‑only coverage to full‑time and part‑time colleagues based on income. Note: Eligibility for benefits may vary by location. #J-18808-Ljbffr