Accounting Technician II

Accounting Technician II

Tryfacta is seeking an Accounting Technician II for our client in Los Angeles, CA, 90012. This is a temporary contract assignment. The Accounting Technician II will work in a fast-paced environment, processing Accounts Payable invoices using imaging software in Oracle, handling customer inquiries, and meeting payment deadlines. The Accounting Technician II will need to have a strong understanding (3 years of experience) of vendor invoice processing and three-way match (PO, receipt, invoice). Familiarity with Oracle and ability to handle high-volume workload with accuracy and attention to detail. Strong organizational and time-management skills is a must.

Responsibilities for this position include, but are not limited to:

• Process vendor invoices for payment.
• Review the invoice aging report and work on resolving invoice issues.
• Provide support for internal and external requests.
• Perform quality checks of invoices.
• Open and sort incoming Accounts Payable invoices.
• Scan hardcopy versions of invoices.
• Performs other related accounting job duties as required.

Accounts Payable:

• Processes vendor invoices for payment.
• Responds to inquiries from internal staff and vendors related to the invoice process.
• Review the invoice aging report and work on resolving invoice issues.
• Gathers invoices to enter sales and use tax data into Excel and the Oracle system for use in preparing quarterly tax returns.
• Processes payment for property tax, leases, utilities, Visa statement, escrow, title, condemnation, and major contracts.
• Performs other related Accounting Technician job duties as required.

Payroll:

• Process payroll, research, and resolve discrepancies. Calculate and process leave adjustments, payoffs, and back pay.
• Respond to inquiries regarding payroll policies and procedures, timekeeping, time entry systems, and technical problems. Provide information to Legal and/or Human Resources.
• Troubleshoot payroll software application problems and assist in testing payroll and timekeeping systems.
• Update employee data in payroll and timekeeping systems.
• Gather data to prepare reports or spreadsheets for payroll-related issues or actions. Collaborate with legal staff to ensure compliance with orders.
• Review and calculate workers' compensation excess payments, leave credits, and benefits adjustments. Notify employees of overpayments and leave credits, and update payroll systems.
• Administer timekeeping and benefits for employees on leave in accordance with policies and procedures. Coordinate with Human Resources and Legal to update the leave management system.
• Process employee leave donations and requests; maintain the employee relief fund.
• Transmit direct deposits, garnishments, and retirement contributions to appropriate entities.
• Review and reconcile benefits and payroll reports to process payments.
• Train staff in timekeeping and payroll functions.
• Perform related duties as required.

Revenue and Receivables

• Input daily cash and investments into the automated financial system and verify the accuracy of the input. Review and verify daily treasury investment system activity and reconcile monthly investment statements.
• Input debt principal and interest payments into the automated financial system and verify the accuracy of the input.
• Calculate and process payment requests to pay the State Board of Equalization Quarterly Sales Tax due for miscellaneous revenues.
• Calculate and process payroll deductions for district housing, non-cash taxable fringe benefits, and savings bonds.
• Process deposits and disbursements, reconcile trust account balances for workers' compensation and third-party liability, prepare activity reports, and perform monthly bank reconciliations.
• Process daily collections into the accounts receivable system and maintain the suspense account for unidentified cash items.
• Review and prepare invoices for sales and services.
• Process property tax distributions to member agencies, prepare monthly property tax reports, and related journal entries.
• Prepare monthly account analyses and reconciliations.
• Perform related duties as required.

To be considered for this position, you should have:

• Education and Experience: High school diploma or general education development test (GED) and four years of increasingly responsible, relevant experience; or two years in a MWD Accounting Technician I classification; completion of two years full-time accredited college work in accounting or related business field may be substituted for one year of related experience.
• Minimum of 3 years of experience in Processing Vendor Invoices in Oracle.
• General Required Knowledge of: Enterprise accounting systems, mathematics, and current office technology and equipment.
• Accounts Payables Required Knowledge: Basic accounts payable practices.
• Payroll Required Knowledge: Basic payroll practices and state and federal payroll tax laws.
• Revenues and Receivables Required Knowledge: Basic accounting principles and practices.
• General Required Skills and Abilities to: Operate enterprise accounting system; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment, including computers and supporting applications.
• Min. 3 Years Experience Processing Vendor Invoices in Oracle.
• Personable, Team Player, Flexible, Multitasking, and handles pressure well.
• Detail-oriented, Organized, Strong Written and Verbal Communication skills are a must.
• Local Candidates (Southern California)
• No CalPERS membership
• No H1B candidates
• Licenses: Valid California Class C Driver's License allowing operation of a vehicle in the course of employment.

Physical Demands, Work Environment, and Vision Requirements

The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as paper, books, or small parts, driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Vision Requirements: No special vision requirements.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.