Administrative Asst ES 12M

Job Title

Administrative Assistant, ES

Job Description

Under general supervision, performs standard and some advanced secretarial and/or administrative duties, as well as independent project assignments, usually for a manager/senior manager. Position requires knowledge of practices and procedures of the department and district policy and procedures.

Responsibilities

Responsibilities include:

1. Providing clerical support to the elementary school campus administrative staff (includes principals, assistant principals, etc.) Maintaining campus payroll including: transmittals, time cards, substitute cards, overtime, extended leave time forms, vacation leave, absence records and paycheck distribution
2. Monitoring, updating, and maintaining appropriate records and documents relating to school budget including activity funds, ledger, inventory supplies, and repairs and budget reconciliations. May disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.
3. Designing and maintaining a computer database equivalent to the needs of the campus with respect to all elementary school staff and personnel personal data (in case of an emergency). Maintaining calendar of appointments and school/district events. Assisting with the preparation of material related to opening and closing of school.
4. Making arrangements to obtain associate teachers for absent teachers. Providing assistance to students, parents, teachers, and visitors. Writing permits for students, ordering supplies for classroom teachers. Distributing and maintaining office supplies and materials.
5. Maintaining confidentiality regarding staff and school related issues. Communicating with other building administrators and staff per principal directive. Coordinating office operations. Resolving most questions and problems, and refer the most complex issues to higher levels.
6. Performing other job-related duties as assigned.

Qualifications

Job qualifications include:

• High School Diploma or GED
• 1 to 3 years of work experience
• Software: Microsoft Office
• Equipment: Office equipment (e.g., computer, copier)
• General knowledge of accounting procedures, district policies and school laws
• Level 1-No supervisory responsibilities. May provide occasional work guidance, technical advice, and training to staff.
• Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.
• No budget development activity is required.
• Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.
• Follow rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.
• Information sharing - gives and receives information such as options, technical direction, instructions, and reporting results. Interactions are mostly with customers, own supervisor, and coworkers in own and other departments.
• Follows through with customer inquiries, requests, and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.
• Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.

Job Info

Job Identification: 32036

Posting Date: 01/12/2026, 12:00 AM

Locations: 12401 S Coast Dr, Houston, TX, 77047, US

Minimum Salary: 34216

Maximum Salary: 53497.6

Academic Year: 2025-2026

Area: NES - Elementary

HISD Level: Elementary Schools