Managed File Operations Lead

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

The Momentum Lead is responsible for leading the global Momentum Operations team and ensuring stability, reliability, security, governance, and continuous improvement of the Momentum Managed File Transfer platform and related services. The role oversees platform monitoring, production support, incident management, client onboarding, Momentum profile builds, change implementation, disaster recovery testing, and service delivery governance.

The Operations Lead serves as the primary leader for operational excellence and platform stewardship across the Momentum environment. This individual drives accountability, ownership, process standardization, technical discipline, and service quality while partnering closely with Engineering, Infrastructure, Security, Risk, Compliance, vendors, clients, and business stakeholders.

This role combines technical operations leadership, people management, strategic planning, risk management, and client service oversight. The successful candidate must protect the production environment, enforce established controls, and have the authority and confidence to challenge, delay, or reject requests that introduce unnecessary risk or do not meet testing, security, operational, or supportability requirements.

Principal Responsibilities

Leadership and Resource Management

· Lead and manage the global Momentum Operations team responsible for production support, platform administration, client onboarding, and profile build activities.

· Establish clear performance objectives and conduct regular performance discussions and annual reviews.

· Develop staffing models, technical coverage, and support rotations appropriate for a mission-critical, 24x7 service.

· Build a culture of accountability, ownership, collaboration, engineering respect, procedural discipline, and continuous improvement.

· Ensure the team has the documentation, training, and technical understanding required to support Momentum safely and consistently.

Service Delivery and Operational Management

· Own the operational support model for Momentum and ensure all issues have clear ownership, status tracking, escalation paths, and resolution plans.

· Provide leadership during production incidents and major service disruptions.

· Coordinate cross-functional response activities across Operations, Engineering, Infrastructure, Security, Risk, Compliance, and external vendors.

· Ensure achievement of service objectives and delivery commitments without compromising platform controls, stability, or client data protection.

· Monitor platform health, operational measures, service trends, capacity, and recurring issues to proactively identify risks and improvement opportunities.

· Drive improvements that increase platform stability, reliability, recoverability, efficiency, and long-term supportability.

· Define, develop, and monitor meaningful measures for operational effectiveness, risk, control adherence, incident trends, profile build quality, and service stability.

· Use ServiceNow, reporting tools, dashboards, and operational data to identify trends, recurring failures, control gaps, and improvement opportunities.

· Track incomplete testing, failed changes, recurring incidents, overdue corrective actions, control exceptions, and undocumented manual processes to closure.

Incident, Problem, and Change Management

· Oversee incident response, root cause analysis, corrective actions, and problem management activities.

· Govern production implementations, maintenance activities, configuration changes, system upgrades, and platform releases.

· Ensure testing, validation, implementation planning, rollback procedures, technical review, and risk assessments are completed before production changes.

· Ensure all changes are tested in the appropriate non-production environment before production implementation. Production must not be used as a testing environment.

· Reject or delay changes that do not meet operational, engineering, security, compliance, testing, or supportability standards.

· Prevent unvalidated manual workarounds, unsupported processes, or control bypasses from becoming accepted production practices.

· Partner with Engineering to improve platform resiliency, reduce recurring incidents, and address technical debt.

Momentum Profile Build and Client Onboarding Governance

· Own the operational governance and review process for Momentum profile build and client onboarding requests.

· Review profile configurations, file routing, endpoints, directories, naming standards, schedules, dependencies, encryption requirements, certificates, transmission protocols, file processing logic, and support procedures.

· Confirm each request includes complete business and technical requirements, accountable ownership, appropriate approvals, test evidence, implementation instructions, rollback steps, and production support documentation.

· Assess requests for consistency with established platform standards, security requirements, operational controls, resiliency expectations, and long-term supportability.

· Challenge custom designs, direct production file placement, manual intervention, control exceptions, or one-off solutions that create avoidable risk.

· Ensure profile builds are repeatable, documented, traceable, and capable of being supported by the global Operations team.

· Maintain clear separation of duties and appropriate review and approval controls throughout the build and implementation process.

Client Service and Stakeholder Management

· Serve as a senior escalation point for business partners and clients.

· Drive timely and effective issue resolution while maintaining technical, risk, and control standards.

· Lead clear communications during incidents, maintenance activities, production changes, and major operational events.

· Develop strong relationships across Technology, Operations, Risk, Compliance, vendors, clients, and business units.

· Provide constructive challenges when proposed timelines or solutions place production stability, client data, or operational integrity at risk.

· Clearly explain decisions, risks, required controls, and remediation actions to both technical and non-technical stakeholders.

Platform Governance and Risk Management

· Act as a steward of the Momentum environment, with responsibility for protecting production stability, client data, service integrity, and platform supportability.

· Ensure adherence to approved procedures, engineering standards, security requirements, change controls, and compliance obligations.

· Establish a risk-first operating culture where stability, security, resiliency, recoverability, and control effectiveness take precedence over convenience or delivery pressure.

· Maintain controls supporting regulatory, audit, access management, and data protection obligations.

· Oversee platform access controls, privileged activity, operational governance, and periodic access reviews.

· Support and govern Business Continuity Planning and Disaster Recovery testing, including documented results and follow-up actions.

· Identify operational and technical risks early, assign accountable owners, track mitigation plans, and escalate unresolved concerns.

Technical Leadership and Engineering Partnership

· Maintain sufficient technical depth to understand Momentum architecture, configurations, integrations, transmission workflows, dependencies, and failure points.

· Review technical designs and implementation plans from an operational, security, resiliency, and supportability perspective.

· Effectively challenge Engineering, Infrastructure, vendors, project teams, and clients when designs conflict with established standards or introduce unnecessary risk.

· Partner with technical teams on capacity planning, monitoring, certificate management, encryption, secure transmission methods, patching, upgrades, and platform modernization.

· Ensure engineering decisions and operational procedures are documented and understood before ownership is transferred to Operations.

· Promote automation and standardization while ensuring controls and human review remain appropriate to the level of risk.

Strategic Planning and Continuous Improvement

· Develop operational roadmaps aligned with business, risk, and technology objectives.

· Identify opportunities for automation, monitoring improvements, process optimization, and reduction of manual activity.

· Lead initiatives that improve service delivery, scalability, resiliency, and supportability.

· Drive operational maturity through documentation, knowledge management, training, standards, and team enablement.

· Support platform modernization and future-state architecture while ensuring operational readiness and controlled implementation.

Required Qualifications

Education

· Bachelor's degree in computer science, Information Technology, Management Information Systems, Business, or a related field, or equivalent relevant experience.

Experience

· 8+ years of experience in technology operations, production support, infrastructure operations, managed file transfer, or platform management.

· 5+ years of leadership and management experience.

· Experience managing mission-critical production platforms within a financial services or similarly controlled environment.

· Experience leading global operations teams and supporting 24x7 service models.

· Demonstrated experience with incident management, root cause analysis, problem management, change control, service delivery, and operational risk.

· Demonstrated experience reviewing technical implementations and enforcing production readiness standards.

· Experience establishing governance for client onboarding, configuration management, or repeatable technical build processes.

Preferred Qualifications

· Hands-on leadership experience supporting Managed File Transfer platforms, preferably Momentum.

· Experience with SFTP, secure file transmission, encryption, certificate management, endpoint configuration, network connectivity, and secure data exchange services.

· Understanding file routing, scheduling, dependencies, naming standards, automation, monitoring, and operational recovery.

· Experience with ServiceNow and established incident, problem, change, request, and configuration management practices.

· Knowledge of business continuity, disaster recovery, operational resilience, security controls, and audit requirements.

· Experience working closely with infrastructure, software engineering, network, database, security, risk, and compliance teams.

Knowledge, Skills, and Abilities

· Strong leadership, judgment, and team development skills.

· Strong technical curiosity and the ability to understand complex systems, dependencies, and operational consequences.

· Excellent written, verbal, client, and executive communication skills.

· Strong analytical, troubleshooting, and problem-solving abilities.

· Ability to manage competing priorities without lowering control or testing standards.

· Strong client service orientation balanced with sound engineering judgment and operational discipline.

· Deep respect for policy, procedure, change control, security, and production governance.

· Ability to identify risk, ask difficult questions, challenge assumptions, and stand firm when operational integrity is at risk.

· Ability to lead through ambiguity and influence across organizational boundaries.

· Ability to translate technical and operational risks into clear business impacts and decisions.

· Working knowledge of Microsoft Office, reporting tools, operational dashboards, and service management platforms.

Salary Range

Boston: $130,000-$180,000 + Annual Target Bonus

Jersey City: $140,000-$190,000 + Annual Target Bonus

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.