Bilingual Executive Coordinator (Part-Time)

Job Description

Job Description

Description:

Compensation:
Starting at $18/hour

Position Overview:

We are seeking a highly motivated, professional, and organized Bilingual Executive Coordinator to support the owner of several small businesses across different industries. This flexible, part-time role is ideal for a recent college graduate looking to grow in the fields of entrepreneurship, marketing, and business operations.

Key Responsibilities:

• Assist in managing daily operations across multiple businesses
  
• Coordinate and maintain multiple email inboxes and calendars with accuracy
• Support in recruiting, hiring, and HR duties.
  
• Keep all tasks and meetings organized using a well-planned physical or digital planner
  
• Represent the owner at meetings, events, and networking functions
  
• Answer calls and texts professionally and in a timely manner
  
• Draft, organize, and maintain documents and reports
  
• Support marketing activities including distributing flyers and planning events
  
• Engage with the local community to build partnerships and connections
  
• Provide creative input and ideas for business growth
  
• Manage errands, occasional weekend assignments, and daily owner needs
  
• Maintain communication via company laptop and phone at all times
  
• Attend and coordinate business events or social outings as needed
  
• May be required to travel locally to Dayton and occasionally travel nationwide
  

Required Skills & Qualifications:

• Bilingual (English + Spanish preferred)
  
• Excellent writing, communication, and interpersonal skills
  
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Human Resources and/or Managing and Hiring.
  
• Strong organizational skills — must manage multiple emails and calendars simultaneously
  
• Ability to use a structured planner to prioritize and track responsibilities
  
• Flexible schedule — able to work various hours, not just 9–5
  
• Familiar with Cincinnati’s neighborhoods, venues, and business community
  
• Confident in networking and making new connections
  
• Highly organized, detail-oriented, and dependable
  
• Fast learner, proactive, and comfortable working across industries
  
• Own reliable transportation
  
• Willing to carry a company laptop and cell phone
  
• Willing to sign a Non-Disclosure Agreement (NDA) and pass a background check
  
• Open to growth within the company and new responsibilities

Requirements:

The Bilingual Executive Coordinator will serve as a key support to the owner of multiple fast-paced businesses in healthcare, real estate, hospitality, and community services. This part-time position requires someone who is sharp, flexible, and organized—capable of managing multiple calendars, checking and responding to several business emails, and staying on top of tasks using a well-planned system. The ideal candidate will coordinate day-to-day operations, represent the owner at meetings and networking events, help execute special projects, and assist in planning events and community outreach efforts. They will work closely with the social media manager to review and approve content, ads, and flyers to ensure brand alignment across platforms. This person must be confident, trustworthy, and capable of adjusting to various business environments throughout the day. Occasional local travel to Dayton and nationwide trips may be required. A strong sense of professionalism, creativity, and reliability is essential, along with a desire to grow long-term within the company.