Accounts Receivable Accountant / Assistant Bursar

Job Description

Job Description

The Accounts Receivable Accountant/Assistant Bursar provides essential operational support by managing the lifecycle of student accounts. This role balances front-facing student service with back-office financial accuracy. You will be responsible for ensuring that student billing is accurate, payments are reconciled daily between the Student Information System (SIS) and Enterprise Resource Planning (ERP) software, and that all processes are documented through clear Standard Operating Procedures (SOPs). The ideal candidate is detail-oriented and can accurately manage a ledger while providing helpful, clear communication to students.

RESPONSIBILITIES:

• Receive, post, and reconcile daily payments to both the SIS and the ERP financial system.
• Assist in the semester billing process by auditing student accounts for correct tuition charges, fees, and financial aid credits.
• Review accounts for credit balances and assist in the timely disbursement of refunds.
• Identify and resolve discrepancies between student records and the accounting ledger to ensure data integrity and audit readiness.
• Create and distribute regular aging reports to monitor outstanding balances and track financial health.
• Prepare and track invoices for external organizations, military benefits, and scholarships, ensuring timely collection of non-student receivables.
• Act as the primary point of contact for basic student inquiries regarding account balances, payment deadlines, and refund status.
• Send emails to remind students of upcoming deadlines or missing documentation, focusing on helpful resolution.
• Regularly monitor account aging and issue reminders for past-due balances, working with students to resolve outstanding balances.
• Update and distribute standardized letters, forms, and digital guides to help students navigate their financial responsibilities.
• Create and maintain written Standard Operating Procedures (SOPs) for all assigned AR tasks to ensure departmental continuity and training efficiency.
• Attend required training to maintain the skills and knowledge necessary for Assistant Bursar duties and federal student aid compliance.
• Work collaboratively with other departments
• Performs other related duties as assigned.


Requirements

EDUCATION & EXPERIENCE:

• Associate degree in Accounting, Finance, or a related field; or equivalent professional experience in an Accounting or Accounts Receivable role.
• Solid understanding of basic accounting principles (debits/credits) and the accounts receivable cycle.
• Proficiency in Microsoft Excel and Google Workspace. Ability to quickly master integrated Student Information Systems (SIS).
• Ability to explain financial information to students with professional verbal and written communication.
• High attention to detail and the capacity to manage repetitive financial tasks with a high degree of accuracy.
• Experience working in a college or university setting, preferred.
• Experience writing or updating office manuals, SOPs, or procedure guides, preferred.

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick, Holidays, Winter Break)
• Family Leave
• Parental Leave
• Short Term & Long Term Disability
• Tuition Reimbursement
• Continuing Education (CE)
• Employee Assistance Program