Administrative Specialist II

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Position Title Administrative Specialist II

Requisition Number

Requisition Number S02501P

Position Category

Position Category Staff

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year

Months per year 12

Pay Grade

Pay Grade N24

FLSA

FLSA Non-Exempt

Job Summary/Basic Function

The Administrative Specialist serves as the frontline contact and performs specialized and general administrative duties for the Department of Political Science and Philosophy, as well as the Richard Richards Institute for Ethics ( RRI ), the interdisciplinary minors in International Studies and Legal Studies, and departmental teams and programs such as Model United Nations, Ethics Bowl, and Moot Court, along with other clubs and associated programs housed within the department.

RRI Duties: Communicate with board members; coordinate food and other arrangements for monthly board meetings; take and maintain meeting minutes; and assist with planning and coordinating the annual banquet and other RRI activities.

Model UN, Ethics Bowl, & Moot Court: Assist with travel arrangements, monitor budgets and expenditures, and provide administrative and logistical support for team activities, competitions, and related events.

Department Duties: Provide administrative support and customer service; answer questions and respond to inquiries in person, by phone, and by email; answer and route phone calls; enter semester schedules; run reports; assist with hiring procedures and scholarship submissions; create documents and marketing materials; order supplies; provide administrative coordination and support for student employees and adjunct faculty; and provide administrative support for the department’s interdisciplinary minors, clubs, and associated programs.

Financial responsibilities: Reconcile purchasing cards, departmental budgets, and program budgets; track monthly transactions; process payroll requests (ePARs) and fund transfers; run monthly budget reports; monitor program and departmental expenditures; and work with the department chair to evaluate budget needs and priorities.

Required Qualifications

Required:

• High School diploma or equivalent
• Two years full-time, related experience
• Word Processing and computer skills

Preferred Qualifications

Preferred:

• Advanced PC and software application skills relating to office management, including word processing, spreadsheets, PowerPoint, and email.
• Knowledge of budgetary processes.
• Excellent oral and written communication skills, including the ability to interact and communicate on a high level with administrators, faculty, staff, and students.
• Ability to take initiative and work independently, as well as in a team environment.
• Ability to prioritize, follow through, and meet deadlines with varied and multi-faceted projects.
• Event planning experience

A successful candidate will be willing to

Background Check? Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date

Job Open Date 10/22/2026

Review Date

Review Date 11/01/2026

Job Close Date

Open Until Filled Yes

The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications.

The position comes with a generous benefits package.

Criminal background check required as a condition of employment.

Physical Activity of this position Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position

Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • jobs.weber.edu
  • KSL
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Agency Referral
  • Personal Referral
  • Internal Job Posting
  • Advertisement/Publication
  • Other web advertisement
  • Other
• * Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents