Receptionist/Administrative Assistant

Job Description

The NYC office of a global investment firm is looking for a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site position (not hybrid), the hours are 8-6 and it's a great opportunity for someone with a couple of years of related experience in a large corporate environment, doing Reception, Admin or Office Coordinator/Manager, who is looking to take their career to the next level.

Responsibilities include:

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• Welcome visitors and direct them appropriately and answer, screen and forward any incoming phone calls;
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• Manage and update conference room reservations within Outlook;
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• Receive and sort daily mail/deliveries/couriers ; ensure all packages are delivered to appropriate party;
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• Stock the kitchen and supply room daily and assist other admins with ordering catering for meetings as needed;
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• Ensure reception area is maintained in an orderly fashion;
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• Provide administrative support to designated professionals and teams;
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• Coordinate internal and external meetings, including conference room scheduling, catering, materials preparation, and logistics;
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• Assist with travel booking, itineraries, ground transportation, and track expense reports;
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• Prepare, edit, and distribute correspondence, presentations, reports, and other documents as needed;
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• Support team projects and initiatives by coordinating logistics, tracking action items, and following up on deliverables;
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• Act as a back-up admin for other admins during travel, sick days, etc;
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• Assist in the planning of office events & culture initiatives.
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Desired Skills and Experience:

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• Bachelor’s Degree Preferred
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• Approx 1-3 years experience in a large corporate setting providing reception, admin or office coordinator support
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• Attention to detail in the execution of every task incorporating a high degree of professionalism
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• Proven proficient working with Microsoft Office Suite; Experience with Concur a Plus
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• Good time manager with ability to recognize and set shifting priorities
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• Ability to be flexible to the needs of the day and maintain a calm composure
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