Payroll Specialist

PAYROLL SPECIALIST

Reports to: Payroll Manager

GENERAL SUMMARY OF POSITION:

The Payroll Specialist is responsible for executing accurate and timely payroll processing for the

organization, ensuring strict adherence to compliance standards across multi-state and multi-

FEIN operations. This role manages confidential employee data, addresses complex payroll

inquiries, and implements process improvements to support overall team and organizational

objectives. The position contributes to a positive work environment by delivering exceptional

service to employees and management while maintaining the utmost confidentiality of sensitive

financial information.

CORE & ESSENTIAL FUNCTIONS:

TASKS:

• Manage the end-to-end payroll process accurately and timely for all employees across multi-state locations and multi-FEIN entities
• Interpret, apply, and maintain compliance with federal, state, local tax and wage and hour laws, regulations, or guidelines, including payroll tax registrations
• Perform complex audits of payroll data, timesheets, employee information, and attendance records to identify and resolve discrepancies prior to payroll finalization
• Complete post payroll audits and reporting, prepare metrics, and provide solutions and best practice improvements
• Handle commission calculations and payment processing on an on-demand basis
• Complete month end processes and procedures including payroll journal entries for accounting. Work through reconciling differences and account balancing with the accounting team
• Enter, maintain, and/or process information in the ADP payroll system, including employees’ compensation data, time and attendance, deductions and withholding, address changes, and other information
• Administer electronic time clocks (ex: UKG, IPS) and review data for completeness, compliance and accuracy
• Perform 401(k) administration as required per Internal Revenue Service and Department of Labor regulations
• Drive continuous improvement in payroll processes and procedures to ensure standardization, efficiency, and compliance across the organization
• Lead efforts to respond to and resolve complex payroll inquiries from employees and management in a timely and professional manner
• Manage the generation and distribution of comprehensive payroll reports for management, accounting, and human resources teams
• Oversee the administration of year-end payroll processes, including the accurate preparation and distribution of W-2 forms across all FEIN
• Maintain confidentiality of and compliance with all company information in accordance with federal, state and local regulations, and company policies
• All other duties as assigned

QUALIFICATIONS & SKILLS:

Minimum 3+ years of payroll processing experience preferred. High school diploma or

equivalent is required, and a bachelor’s degree in accounting, finance, or business administration

is preferred. In lieu of a degree, a comparable combination of education, job specific

certification(s), and experience (including military service) may be considered. CPP certification

and ADP WorkforceNow experience is preferred. Demonstrated aptitude for problem-solving,

documentation skills, research and resolution skills, data analysis and multi-tasking skills are

essential. Must be results-orientated and able to work both independently and within a team

environment. Adherence to health and safety regulations (e.g. use of protective gear). Must

possess excellent organizational and problem-solving skills. Must possess excellent verbal and

written communication skills. Proficiency in using Microsoft Office Suite applications and

payroll/HRIS software systems; past ERP experience a plus.

PHYSICAL REQUIREMENTS:

Ability to communicate orally in a clear, concise and effective manner with employees,

management, staff, and the public in face-to-face, one-on-one and group settings. Ability to use a

telephone for communication. Ability to maintain regular, predictable, and punctual attendance

at the facility. Ability to establish and maintain effective working relationships with others. Use

office equipment such as a personal computer, copier and facsimile machines. Ability to

communicate in writing in a clear, concise and effective manner. Sit, walk and/or stand for

extended time periods. Hearing and vision required to be within normal ranges. Ability to

accurately distinguish color variation. Read at, above, and below shoulder height. Occasionally

stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range

of tolerance to household and other types of typical industrial/construction chemicals and

solvents.

EQUAL OPPORTUNITY EMPLOYER

The Garland Company, Inc. is an equal opportunity employer. All applicants will receive

consideration for employment without regard to race, sex, color, religion, national origin,

ancestry, military status, protected veteran status, marital status, gender identity or expression,

transgender status, citizenship, sexual orientation, age, disability, or any other legally protected

characteristic under applicable law.

The Garland Company, Inc. is committed to providing reasonable accommodation to, among

others, individuals with disabilities and disabled veterans. If you need an accommodation

because of a disability to search and apply for a career opportunity with The Company, please send an e-mail to View email address on click.appcast.io to let us know the nature of your accommodation request

and your contact information.