Executive Assistant

Executive Calendar & Meeting ManagementOwn recurring meeting schedules for executive leadership and key business functions.Coordinate leadership meetings, staff meetings, and internal working groups.Improve meeting cadence, agenda management, action-item tracking, and follow-up processes.Optimize executive calendars to maximize productivity and minimize scheduling conflicts.Administrative InfrastructureDevelop scalable administrative systems, templates, trackers, and filing structures.Support onboarding and offboarding activities for U.S.-based employees.Assist with document management, records organization, and internal communications.Establish repeatable processes that reduce administrative burden on leadership and staff.Travel & Event CoordinationCoordinate domestic and international travel arrangements for executives and employees.Support planning and logistics for demonstrations, trade shows, customer visits, and company events.Manage meeting logistics, conference room scheduling, visitor coordination, and hospitality requirements.Candidate Requirements5–7 years of experience in office administration, executive support.Previous experience supporting senior leaders, executives, founders, or C-suite personnel.Experience coordinating calendars, meetings, travel, events, and administrative processes.Experience in a startup, technology, aerospace, defense, or similarly fast-paced environment preferred.Highly organized, with strong attention to detail and follow-through.Adaptable and calm under pressure in a fast-paced, high-growth environment.Strong communicator and collaborative team player. Harmattan AI