Accountant

Mission: "Seeking to put God's love into action, Pikes Peak Habitat for Humanity brings people together to build homes, communities, and hope."

General Description:

The Accountant position is responsible for a wide range of financial accounting functions for Pikes Peak Habitat for Humanity. This position will work in accounting functions in non-profit, construction, retail, and fundraising areas. This position is crucial to the success of the affiliate and will collaborate with all departments and programs on accounting, accounts receivable, accounts payable, donation management needs, and other functions. This position requires the ability to work in all phases of accounting and to make non-routine decisions within established precedent and limited supervision.


Primary Responsibilities:

People:

• Communicate with timeliness, clarity, and positivity with all department points of contact, staff, and external contacts and vendors.
• Develop and maintain a collaborative, positive, functional relationship with staff, volunteers, and vendors.

Accounting:

• Maintain the accounting software (Quickbooks, Sage Intacct), databases, and chart of accounts.
• Load the final/approved annual budget into the accounting software.
• Assist with the annual audit, including prep prior to and during the field week, with preparing, pulling, and organizing the needs and requests of the external auditors.
• Calculate and file monthly and annual sales tax reports for the ReStores.
• File periodic and yearly Secretary of State filings.
• Maintain annual registrations for construction, repairs, and retail vehicles.
• File the property tax exemptions, applications, and filings.
• Compile vendor information to produce and distribute annual 1099s to vendors and IRS filing.
• Month-end close of preparing and posting reclassifications, Journal Entries, and reconciliations, including, but not limited to, handling accruals and prepayments, IDF/ANB mortgage, bank/loan vendor statements, monthly reconciliation, donation reclass, gift cards, COGS posted and reconciliation, and balance accounts payable.
• Complete vendor credit applications
• Work with all departments to create, build, compile, and maintain accurate accounting data for financial and departmental reporting and analysis tools as requested.

Accounts Payable:

• Retrieve, receive, and distribute invoices, including ACHs, for approval.
• Review coding accuracy and enter approved invoices weekly, and ensure vendor terms and discounts are being taken, and no sales tax is added to the invoice.
• Communicate and remedy with vendors regarding invoices and account variances.
• Initiate weekly check runs and ACH payments, match invoices to checks, stamp checks with lien release statements, and distribute payments/checks to vendors.
• Create and maintain vendor files.
• Download all employee monthly credit card statements, match, post, and reconcile their approved/coded receipts to their transactions.
• Request and maintain annual W9s and contractors' current Certificate of Insurance showing proof of liability and workers comp listing PPHFH as Lein Holder.
• Compile the accounts payable vendor information for annual workers compensation audit.

Accounts Receivable:

• Record and reconcile all receivables and payments monthly, including, but not limited to donations, grants, etc.
• Post and reconcile homeowner mortgage payments monthly from the mortgage servicing report.
• Create various invoice(s) as needed for different departments, and to be recorded as receivable if payment is not received by month-end.

Cash and Donation Management:

• Process daily retail sales receipts and deposits and reconcile to the POS system and bank activity weekly.
• Post remote and physical bank deposits weekly.
• Record gifts in-kind (GIK) in the accounting software and reconcile between accounting and Development monthly.
• Download support, verify, and record bank account balances, checks cashed, automated deposits and withdrawals/ACH per banking activity daily.
• Reconcile the multiple bank and investment accounts monthly.

General Responsibilities:

• The finance department oversees the general operations of the organization, including but not limited to ordering and maintaining office supplies, building maintenance, landlines, and organization cell phone management, general office technology, and other accounting errands.
• Serve and collaborate with other departments as needed for events (example: Volunteer Appreciation Events, Home Dedications, etc.)
• Other tasks and responsibilities as assigned.

Knowledge, Skills, Abilities:

• 3+ years of Experience in non-profit and cost accounting is preferred
• Sage Intact and QuickBooks knowledge and experience is required
• Good written and verbal communication skills
• Detail-oriented and organized
• Collaborative team player
• 5+ years of computer skills, including Microsoft 365 (Excel is mandatory), databases, dashboards, and word processing
• See job description PDF for full list.

EDUCATION:

• Bachelor's in business administration with a concentration in accounting or an associate's degree in bookkeeping or accounting required.
• 5+ years of Experience in the accounting field may be considered in place of a degree.

COMPENSATION AND BENEFITS:

• The hiring range for this position is projected to be $25.00 - $32.00 per hour, depending on experience and budget.
• All full-time Pikes Peak Habitat for Humanity employees are eligible for the following employee benefits:
  • Medical/Life/Dental/Vision Insurance/401(k) Retirement Program with employer match up to 4%/Accrued Vacation and Sick hours/Paid holidays. Short-term disability is available through the Colorado FAMLI program

SEE FULL JOB DESCRIPTION BELOW