Flights Coordinator (Remote)

Summary

About Luminary Travel. We are a fast growing ultra‑lux travel planning company that caters to discerning travelers worldwide. We produce only bespoke experiences — imagine travel haute couture. Whether it’s arranging a villa in Courchevel, a sun‑soaked week on the Amalfi Coast, or an African Safari, we work tirelessly to ensure that our clients do not feel bound by the typical constraints of travel. Our team is dynamic, small, and excited about travel. Our focus is always on the details and we have meticulous organizational skills and precise research acumen. We work together with our clients to help deliver highly customized and curated itineraries so our clients always have a unique once‑in‑a‑lifetime experience. Our company culture centers around our own deep passion for travel and exploring the world. This mutual love for travel helps us ensure that our clients have the best possible experience at every step of the journey!

Role

Flight Booking Coordinator

Requested Schedule

Preference for non‑standard working hours

Qualifications

• Must have recent experience with Sabre
• Advanced knowledge of the travel industry and flight booking processes
• Highly proficient in Sabre and capable of working quickly within the program
• Ability to do exchanges and refunds in Sabre
• Minimum of 5 years experience working in Sabre

Initial Responsibilities

• Make flight bookings in Sabre for the Luminary team
• Edit and cancel/void flight bookings within Sabre
• Manage and coordinate debit memos and other issues on flight bookings with airline vendors via our host agency partner with Sabre
• Upload and maintain the accuracy of invoice data as related to the accounting systems
• Liaise with partners and travel vendors such as hotels, airlines and tour operators on behalf of both clients and the company, working to ensure outstanding invoices are paid
• Make bookings on behalf of clients as part of the general travel planning process
• Assist with the planning and completing of travel itineraries
• Research hotel rates and options as part of the itinerary building process
• Cross‑check/reconfirm client itineraries with vendors and partners to ensure they are accurate
• Enter information into (and ensure the accuracy of) the travel itineraries of our clients in the Axus itinerary building system
• Enter information into (and ensure the accuracy of) the sales/travel data in the Salesforce CRM