BID Budget Administration Specialist

Job Posting

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Job Summary

Responsible for ensuring that all fiscal matters are being processed and that all necessary financial data are being collected for regular expenditure monitoring and reports.

Provides the IDEpi Administrative Program Manager with weekly and as-needed financial status reports.

Assists in budget reviews of expenditures and compiles, monitors, and reports financial data.

Creates and maintains numerous tracking spreadsheets and the capability to translate information, queries, and requests for programmatic data into accurate, error-free timely responses.

Prepares responses to CDC's budget market up reviews, and funding requests such as funding reallocations, Operational Adjustments, and carry forwards.

Monitors program budget to ensure that funds are available during the initiation of contracts and contract amendments.

Monitors financial performance, analyzes results; advises the IDEpi Program Manager of budget status, questionable project charges and/or errors; initiates corrective actions, and minimizes the impact of significant negative or positive variances.

Communicates and consults directly with accountants at the Office of Management and Finance for the purpose of providing information and technical assistance to resolve problems. Uses independent judgment to troubleshoot any financial for the Program Manager and staff by researching and coordinating with other Louisiana Department of Health (LDH) programs and administrative offices and triages information to appropriate managers and staff members as needed.

Prepares budget info for requesting in CAMP, CDC's grant management platform; prepares responses to CDC's budget market up reviews and funding requests such as funding reallocations, Operational Adjustments, and carry forwards.

Work as needed during emergency operations such as hurricanes or other natural disasters as required.

Other tasks as assigned.

Qualifications Required

• Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Minimum 5 years professional experience in budgeting, accounting, financial auditing, procurement, or financial services.
• Minimum 3 years professional experience with the LaGOV financial system.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired

• Advanced degree.
• Minimum 6 years professional experience in budgeting, accounting, financial auditing, procurement, or financial services.
• Minimum 4 years professional experience with the LaGOV financial system.
• Minimum 2 years professional experience monitoring/managing budgetary and financial aspects of state programs.
• Relevant industry certifications.

Salary: 85-95k

Required Attachments

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.