Admin Assistant

Job Description

Job Description

Administrative Assistant
Schedule: Full-Time | 40 hours per week | On-site
Start Date: ASAP
Location: San Francsico, CA

Position Overview

We are seeking an experienced Administrative Assistant to support a busy Tax department within a professional services environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while providing exceptional internal and external client service.

Key Responsibilities

• Provide administrative support to the Tax department and other office teams.
• Manage and respond to centralized administrative support requests and tickets.
• Assist with e-filing support and administrative projects for local and national teams.
• Coordinate meetings, conference rooms, calendar invitations, catering, and event logistics.
• Support onboarding and offboarding activities as assigned.
• Submit and process expense reporting requests.
• Assist with client setup, client database maintenance, billing support, and ad hoc administrative requests.
• Prepare and format business correspondence, reports, presentations, memoranda, and other confidential documents.
• Provide general administrative support as needed.

Qualifications

Education

• High School Diploma, GED, or equivalent required.
• Bachelor's degree preferred.

Experience

• 3+ years of administrative support experience required.
• Experience within a professional services environment preferred.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Oracle Financials and Oracle databases is preferred.

Desired Skills & Abilities

• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills with strong grammar and proofreading abilities.
• Professional demeanor with the ability to interact confidently with executives, clients, and colleagues at all levels.
• Outstanding customer service, discretion, and judgment.
• Ability to handle confidential and sensitive information.
• Strong organizational and problem-solving skills.
• Continuous improvement mindset with a willingness to streamline processes.
• Collaborative team player who is flexible and eager to assist where needed.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $30.00 to $32.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.