Senior Executive Assistant

Senior Executive Assistant

The Senior Executive Assistant will provide comprehensive executive support to the Chief People Officer, helping maximize the effectiveness, productivity, and impact of the People organization. This individual will operate with a high degree of professionalism, discretion, judgment, and autonomy while managing complex priorities across a global, fast-paced environment.

The ideal candidate is an experienced executive support professional who thrives in ambiguity, anticipates needs before they arise, and enjoys building structure, processes, and relationships across a dynamic organization.

Location: East Coast, United States (Remote).

Reports to: Chief People Officer.

Roles and responsibilities (include but are not limited to):

Executive Support

• Manage the Chief People Officer's complex and frequently changing calendar (at times, across multiple time zones)
• Prioritize requests from Executive Team members, key stakeholders and scheduling demands to ensure alignment with business objectives and strategic priorities
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting
• Prepare meeting agendas, briefing materials, presentations, and follow-up documentation
• Track action items and ensure timely completion of deliverables and commitments
• Support the People Team LT, where needed, with administrative and coordination activities

Strategic Partnership

• Act as a trusted business partner to the CPO, helping manage priorities and advance key initiatives
• Anticipate issues, identify solutions, and proactively remove obstacles to execution
• Support planning and coordination of People Team objectives, leadership meetings, offsites, and key organizational initiatives
• Monitor critical deadlines and ensure appropriate follow-through across stakeholders
• Support People initiatives, including employee events across various hubs, HR communications, and the preparation of presentations and other materials

Executive Team & Board Support

• Coordinate materials and logistics related to Executive Team meetings and Board level Committee activities as required
• Assist with preparation of executive communications, presentations, reports, and leadership updates, which may involve drafting communications from the CPO and liaising with our in-house Communications team
• Support confidential projects involving organizational design, talent strategy, succession planning, and leadership initiatives

Stakeholder Management

• Serve as a primary point of contact for internal and external stakeholders interacting with the CPO
• Build strong relationships across the business and help facilitate effective communication and decision-making
• Partner closely with the Executive Assistant community to align priorities and coordinate executive activities

Operations & Administration

• Support budget tracking, purchase orders, and vendor coordination for the People function
• Manage contracts, invoices, and administrative workflows in partnership with the internal People team
• Improve and document processes to drive operational excellence and efficiency
• Maintain highly sensitive information with the utmost confidentiality and professionalism

Candidate profile:

Required

• 8+ years of executive support experience, including support of C-suite executives
• Experience supporting senior leaders within biotechnology, healthcare, life sciences, pharmaceutical, or high-growth organizations
• Exceptional organizational and project management skills
• Strong business acumen and ability to understand organizational priorities
• Excellent written and verbal communication skills
• Proven ability to manage multiple competing priorities with minimal supervision
• Ability to work at pace
• High degree of discretion and experience handling confidential information
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and Word

Preferred

• Experience supporting a Chief People Officer, Chief Human Resources Officer, or senior HR executive
• Experience working in a global environment with distributed teams
• Experience coordinating executive meetings, leadership offsites, and board-related activities
• Familiarity with HR processes, talent management, organizational development, and employee lifecycle practices

Compensation Description (annually):

Our compensation package for permanent hires includes base salary, discretionary bonus, and equity, alongside our comprehensive benefits offering.

Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

Base salary per annum: $120,000 $160,000 USD

Benefits:

For an overview of our benefits package and compensation information, please visit "Joins us - Our Benefits".

These include flexibility & generous time off, parental & reproductive support, health & medical, mental health & wellbeing and Financial health.

Equal opportunities:

Reasonable accommodation We are committed to building a workplace where everyone's wellbeing matters. If you need reasonable accommodation during the interview process to be at your best, please let our recruiting team know.

UK applicants

We are proud of our commitment to diversity and equality (pursuant to the Equality Act 2010). We do not discriminate based upon race, religion or belief, colour, nationality, ethnic or national origin, gender, pregnancy or maternity, marital or civil partner status, sexual orientation, gender reassignment, age or disability.

US applicants

Compass Pathways is proud to be an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, and related medical conditions), ethnicity, age, disability, sexual orientation, gender identity, gender expression, military service, genetic information, familial or marital status, or any other status, category, or characteristic protected by applicable law.

Sponsorship :

Unfortunately, we cannot sponsor employment visas and can only accept applications if you have employment rights in the country to which you are applying.

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