Office Coordinator/Healthcare

Job Description

Job Description

We are looking for an Office Coordinator to provide dependable office and front-desk support for a local government team in Baltimore, Maryland. Thisposition is ideal for someone who excels at coordination, communication, and maintaining an organized administrative environment. The role will help keep daily operations running smoothly by supporting staff, visitors, shared spaces, and essential office services.

Responsibilities:

• Coordinate the purchase, tracking, and replenishment of office materials needed by the administrative team.

• Arrange business travel requests and related documentation for staff members in a timely manner.

• Maintain accurate front desk information, including directory updates and visitor-facing details.

• Oversee scheduling for conference rooms and help monitor shared-space readiness for meetings and events.

• Welcome visitors professionally, respond to routine questions, and address concerns related to office procedures.

• Answer incoming calls, provide guidance on departmental operations, and direct inquiries to the appropriate contacts.

• Assist front desk coverage as needed and provide backup support during staffing gaps or busy periods.

• Help maintain clean, orderly, and functional office, lobby, and meeting spaces while supporting improvement efforts and staff events.

• Process incoming and outgoing mail by sorting, batching, distributing, and transporting materials as requiredfor

• At least 2 years of experience in administrative support, office coordination, or receptionist-related work.
• Proven ability to manage calendars, schedule shared spaces, and support meeting logistics.
• Experience arranging travel and handling related administrative documentation.
• Strong verbal and written communication skills with the ability to assist visitors and respond to phone inquiries effectively.
• Working knowledge of general office procedures, supply management, and mail distribution processes.
• Ability to stay organized, manage multiple priorities, and maintain a detail-oriented front office presence.
• Comfortable supporting events, office operations, and day-to-day administrative activities in a team environment.