House Manager / Family Assistant

House Manager / Family Assistant

Location: Encino, CA 91316

Employment Type: Part-time, 15–20 hours per week

Schedule: Monday–Friday, approximately 1:00–7:00 PM, with some flexibility. Occasional Saturday availability for babysitting or date nights is a plus

Compensation: 38–45/hour depending on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Fragrance-free
• Reliable personal vehicle and valid driver's license required; mileage reimbursement provided
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations
• CPR and First Aid certified, or willing to obtain certification prior to start
• This role requires a background check

About Our Family

We are a warm, fun-loving family of four with two active kids and a sweet senior cat. Both of us work full-time, and we love being involved in our kids' lives, whether that means coaching sports, attending activities, helping with homework, or simply being present for the everyday moments.

Our evenings often feel like a race to finish everything that still needs to be done. By the time we are home from work and activities, we are checking off household tasks instead of having time to cook, relax, and enjoy being together. We are looking for someone who can help keep things moving behind the scenes so we can be more present with our kids and have a little more breathing room at the end of the day.

We already have a housekeeper and gardener and have organizational systems in place. What we are looking for now is someone who can help maintain those systems, take ownership of the day-to-day details, and lighten the mental load.

We are easygoing, appreciative, and value honesty, trust, communication, and a good sense of humor. We also value discretion, awareness, and respect for the rhythm of the household. There may occasionally be times when a family member needs a quieter home environment or some uninterrupted downtime, so we are looking for someone who is intuitive, respectful of those cues, and comfortable working independently when needed.

Who You Are & What We're Looking For

You are naturally observant, organized, and proactive. You notice the small details that help a household feel calm and well cared for, and you take pride in creating an environment that feels orderly, welcoming, and easy to move through. You are someone who sees what needs attention and takes initiative rather than waiting to be directed.

You are comfortable stepping into systems that are already working well and keeping them running consistently, while also recognizing where a new system or process could make life easier. Once you understand the family's preferences and the flow of the home, you are confident taking ownership of your responsibilities and managing them with a high level of autonomy.

You also bring ideas to the table. Whether that means suggesting a healthy recipe, finding a family activity, improving an organizational system, or identifying a more efficient way to handle a recurring task, you are comfortable making thoughtful recommendations. At the same time, you understand that learning a new household takes time. You are receptive to constructive feedback, able to adjust your approach, and recognize that open communication is a normal and valuable part of building a strong working relationship.

Trust, honesty, reliability, and good judgment are especially important in this role. Because childcare and transportation are part of the position, punctuality and dependability are non-negotiable. You communicate openly, take responsibility if something goes wrong, and can be counted on to follow through.

You are warm, personable, and easy to have in the home while also understanding healthy professional boundaries. You know when to engage and when to give the family space. Most importantly, you genuinely enjoy helping a household run well and find satisfaction in bringing consistency, calm, and thoughtful support to a busy family.

Key Responsibilities

Family Support & Child Assistance

• Pick-ups and drop-offs, primarily from after-school care and to extracurricular activities
• Light supervision, back-up childcare as needed
• Prep backpacks and clothing, snacks for the following day
• Kid-related errands, including birthday gift shopping, prescription pickups, and other family needs

Household Management & Organization

• Create and maintain household organization systems, including maintaining existing systems and implementing new ones where helpful
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps, with a focus on children's clothing turnover and organization
• Prepare and coordinate donation drop-offs
• Event, holiday and guest prep, including holiday cards and birthday planning during busier seasons
• Indoor plant care, including light care for potted plants

Meal Planning & Prep

• Plan and prep healthy meals, snacks, including creating a weekly menu
• Grocery shopping
• Follow dietary preferences, with an emphasis on Mediterranean-style, wholesome, anti-inflammatory meals
• Kitchen clean-up and maintenance
• Prep after-school snacks, including fresh, healthy grab-and-go options
• Fully prepare approximately two family meals per week and plan or prep ingredients for additional meals
• Comfortable with both fresh and batch-style meal preparation

Deep Cleaning & Special Projects

• Occasional deep cleans (fridge, oven), as needed
• Refresh garage, entry
• Clean humidifiers, air purifiers
• Organizational projects (toys, gear)

Inventory & Errands

• Restock pantry, fridge, household supplies
• Manage running household supply lists using a shared system
• Manage household orders and subscriptions as needed
• Returns, dry cleaning, gift shopping
• Breakdown boxes

Laundry & Linen Care

• Wash, fold, organize laundry, with children's laundry as the primary focus
• Maintain tidy and well stocked laundry areas

Pet Care

• Cat litter changing on a regular daily or every-other-day schedule
• Vet, grooming scheduling on occasion, as needed
• Maintain pet supplies, including food, litter, and pads

Vehicle Management

• Occasional schedule for detail, approximately quarterly

Vendor & Property Oversight

• Research and coordinate repairs and quotes for occasional household projects and maintenance needs
• Seasonal property maintenance
• Manage outdoor spaces, including light oversight of the backyard and potted plants

Administrative & Personal Assistant Support

• Calendar management (including household schedules), with a focus on children's activities, appointments, and shared family calendar systems
• Event and appointment coordination, including birthday planning, camp registration, school forms, and awareness of upcoming school closures and scheduling needs

How to Apply

Please send a short intro letter telling us a bit about yourself and why this role is a great fit, an updated resume, and three professional references with current contact information. Please note that this role requires a background check.

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