Evening Administrative Assistant

Job Description

Job Description

Position Summary:
The Administrative Assistant provides essential support to the daily operations of the dance studio. This role is the first point of contact for students, parents, and visitors, ensuring a welcoming environment while managing scheduling, communications, and administrative tasks. The position plays a vital role in maintaining an organized, efficient, and professional studio atmosphere.

Key Responsibilities:

• Greet and assist students, parents, and visitors with professionalism and friendliness.

• Answer phones, respond to emails, and manage studio correspondence.

• Manage class registration, tuition payments, and attendance tracking.

• Maintain and update studio schedules, calendars, and client databases.

• Coordinate studio events, recitals, and rehearsals, including logistics and communication.

• Process invoices, receipts, and basic bookkeeping duties.

• Support instructors with administrative needs such as printing materials or organizing costumes.

• Monitor cleanliness and organization of front desk and lobby area.

• Uphold studio policies and ensure a safe and welcoming environment.

Qualifications:

• Previous experience in an administrative or customer service role; experience in a performing arts or dance environment is a plus.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication.

• Proficiency with office software (e.g., Google Workspace, Microsoft Office)

• Friendly, professional demeanor and ability to work in a fast-paced environment.

Work Schedule:
Part-time or full-time depending on studio needs; must be available during peak studio hours (afternoons, evenings, weekends).