Executive Administrative Assistant

Executive Administrative Assistant (Bilingual Korean/English)

???? Location: Mountain View, CA

???? Employment Type: 12-Month Contract

Position Summary

We are seeking a highly organized and detail-oriented Executive Administrative Assistant / Operations Assistant to support a fast-paced venture and innovation team within a global technology organization.

This role is ideal for candidates with 13 years of experience or strong recent graduates with high-quality internships demonstrating administrative coordination, operations support, or data analysis exposure. The ideal candidate is bilingual in Korean and English , highly adaptable, and comfortable working in a dynamic, cross-cultural environment.

Key Responsibilities

Executive & Operations Support

• Provide administrative support to senior venture leadership, including:
• Calendar management
• Travel coordination
• Expense management
• Coordinate office operations, including supplies, snacks, and workspace organization
• Support internal events, marketing initiatives, and team activities
• Assist with social media coordination and communications
• Translate routine internal communications and business documents between Korean and English

Venture Operations & Data Support

• Support venture operations databases and maintain high-quality data records
• Assist with data entry, reporting, and quality assurance using tools such as:
• Affinity
• Airtable
• Excel / Google Sheets
• Prepare reports, presentations, and supporting materials in both Korean and English
• Help manage operational tracking related to finance, partnerships, and venture activities
• Support data analysis and process improvement initiatives

Required Qualifications

• Business-level fluency in Korean and English (spoken, written, and reading)
• Bachelors degree or equivalent practical experience
• 13 years of professional experience in:
• Administrative support
• Operations coordination
• Analytical or data-focused roles
• OR strong internship experience for recent graduates
• Strong organizational and multitasking abilities
• Excellent communication and attention to detail
• Proficiency with:
• Excel / Google Sheets
• Presentation development
• Ability to work effectively in a fast-paced, cross-functional environment

Preferred Qualifications

• Experience maintaining or analyzing large datasets
• Familiarity with AI productivity tools and automation platforms
• Exposure to venture operations, startups, or innovation ecosystems
• Experience working with Korean multinational companies or global teams
• Familiarity with Affinity, Airtable, or CRM/database platforms

Ideal Candidate Profile

• Highly organized and proactive self-starter
• Comfortable managing ambiguity and shifting priorities
• Strong interest in startups, emerging technologies, and AI
• Collaborative team player with strong reliability and follow-through
• Able to work across multiple time zones and occasionally support after-hours coordination when needed

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