Executive Administrative Assistant III

Executive Administrative Assistant III

Location: Milpitas, CA (Hybrid primarily onsite)

Duration: 3-month contract (likely extension/conversion)

Schedule: MondayFriday, 8:30 AM 5:30 PM

Pay: $40-42/HR

About the Company

Our client is a global leader in data storage technology, delivering innovative flash memory solutions used in consumer electronics, enterprise systems, and cloud infrastructure. Their products power everything from mobile devices to large-scale data centers, enabling faster, more reliable access to data worldwide.

Position Overview

We are seeking an experienced Executive Administrative Assistant III to provide high-level administrative support to executive and director-level leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, high-visibility environment. The ideal candidate will be proactive, detail-oriented, and capable of handling complex scheduling, communication, and coordination tasks while supporting executive operations.

Key Responsibilities

• Provide administrative and clerical support to executive and director-level leadership
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate domestic and international travel logistics and itineraries
• Screen and manage phone calls, emails, mail, and visitor requests; route inquiries appropriately
• Draft and prepare correspondence, reports, presentations, and other documentation
• Track and manage expenses, as well as prepare statistical and administrative reports
• Support office operations, including space coordination and organization
• Lead or assist with special projects and research assignments
• Supervise and provide guidance to clerical or administrative staff when applicable
• Act as a liaison across departments to ensure smooth communication and execution of priorities

Required Qualifications

• 57 years of relevant administrative support experience, preferably supporting senior leadership
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Experience managing calendars, scheduling, and executive-level coordination
• High level of professionalism, discretion, and attention to detail

Preferred Qualifications

• Strong coordination and logistics management experience
• Experience preparing presentations and executive-level materials
• Ability to manage multiple stakeholders and shifting priorities
• Prior experience in a large corporate or fast-paced environment

Work Environment

• Hybrid role based in Milpitas, CA
• Strong preference for onsite presence (approximately 4 days per week) based on executive needs