Financial Executive Secretary - Human Resources - #36637

Financial/Executive Secretary

Location: Christina District Office Human Resources

Application Procedure: Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (dated within one year) professional reference letters (one from current supervisors). Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.

Qualifications:

• High school diploma or GED
• Minimum of 2 years secretarial experience
• Demonstrates good attendance record
• Proficiency in PHRST (Payroll Human Resources Statewide Technology) preferred
• Effective written and verbal communication skills
• Ability to manage multiple tasks, prioritize work, make informed decisions and work well under deadline pressure
• Ability to analyze and resolve employee data issues
• Ability to complete daily, weekly and monthly tasks with minimal direction
• Ability to perform salary calculations in Excel
• Proficiency in using computer; specifically, knowledge in MS Excel and MS Word
• Ability to exercise tact, discretion and confidentiality with a pleasant, cooperative attitude
• Minimal amount of weight lifting required
• Must be able to stand and work continuously for a minimum of 4 hours per work day
• Must report to work on time every work day, except as afforded by existing law
• Must perform all duties as assigned during scheduled work day

Responsibilities:

• Participates in HR pre-employment meetings with assigned employees explaining the state and local benefits available to the new hire
• Finalize/follow up on New Hire Collection/Checklist Reported-time PHRST setup
• Verification and completion of loan forgiveness forms
• Completion of employment & unemployment verifications
• Participates in the annual open enrollment available to all CSD employees, assisting employees with the review of state and local benefits available to them
• Prepares information for input into PHRST based upon established schedules/deadlines
• Enter HR data into PHRST for all assigned employees as per the PHRST system calendar
• Reviews PHRST critical reports to identify and correct errors on a daily, weekly and monthly basis
• Name/Address and biographical information changes
• Maintains employee records, supporting documentation and hardcopy files as required
• Exercises good judgment and confidentiality in conformance with district policy
• Performs related Financial/Executive Secretary duties as assigned by administrator(s)

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Ave, Newark, DE 19702; Telephone: View phone number on click.appcast.io.