Senior Administrative Coordinator I

Job Title Senior Administrative Coordinator I Agency Prairie View A&M University Department College Of Education Proposed Minimum Salary Commensurate Job Location Prairie View, Texas Job Type Staff Job Description ------------------------------------------------------------------------------------------------------------------------------- Important Immigration information: A Presidential proclamation issued on September 19, 2025,imposes a $100,000 fee on new H-1B petitions filed after September21, 2025. Please be advised that Texas A&M University will NOTpay this fee. Therefore, if you need immigration sponsorship foryour employment, we recommend that you consult with your privateimmigration counsel at your own expense to ascertain whether yourcurrent immigration status would make a potential offer ofemployment from Texas A&M University subject to thisfee. In addition, on January 27, 2026, Texas Governor Abbot issued amoratorium on the filing of any new H-1B unless approved by theTexas Workforce Commission. Accordingly, if you will now or in thefuture require sponsorship for employment visa status thismoratorium may affect our ability to employ you should you beselected as the final candidate ------------------------------------------------------------------------------------------------------------------------------- The salary is determined in accordance with the University’scompensation structure and will be commensurate with thecandidates’ education and experience, within the assigned salaryrange for this position. Under general supervision, the Senior Administrator Coordinator Iprovides various management, administrative, and planning supportto the Dean of the Whitlowe R. Green College of Education andassists other departments in the College with activity coordinationas needed. Responsibilities: Management Support duties: Provides management of daily routine tasks for the Office ofthe Dean; maintains the Dean’s calendars and assists with classroomscheduling and college conference room scheduling; provideslogistical and administrative support for events, meetings, andspecialized activities. Creates and/or assists with the creation of meeting materials(i.e. handouts, PowerPoint or related presentation development) andmonitors documents to ensure accuracy and timely submission as wellas maintain a log to track all incoming and outgoingdocuments. Facilitates and assists with all Senior Leadership andCollege-wide meetings and keeps the official minutes of eachmeeting as well as serves as an information resource on operationalmethods and processes. Maintains public relations and professional disposition withadministrators, faculty, staff, students, donors, and communitymembers. Administrative Support Duties: Prepare and distribute letters and memoranda to faculty andstudents. Work with vendors to purchase college swag material andgift items. Serves as backup to the Building Coordinator; prepares all workorders concerning building maintenance and upkeep. Routinely interact with the Banner System and provides theDean, Associate Deans, Department Head, Directors, and BudgetSpecialist II with data for registration, course scheduling, andgraduation; enters data into the Banner System, review, and correctdata in Banner INB and Panthertracks after departments have builttheir course schedules. Enter overrides in the system after securing the Dean’sapproval; reviews and enters Requests for Incompletes in Bannerafter Dean’s approval; monitor mid-term and final missing gradesubmissions and provides status reports to Department Heads and theDean; works closely with the Registrar and Course Scheduler tointerpret and disseminate information to the departments in theCollege of Education. Coordinates the maintenance of files, records, references,resource materials, and workroom organization as well as conductsannual inventory and completes necessary documentation formissing/lost and surplus equipment. Works with college-designated IT Specialist to ensure facultyand staff and classroom equipment throughout college functionsproperly. Prepares travel requests and travel expense reports for theDean and assists faculty members on domestic and internationaltravel on an as-needed basis. Reconciles ProCard Transaction for the Dean and related staffin the Office of the Dean as well as serves as the primary point ofcontact for the College of Education with Human Resources, andrelated business units at the University. Performs other duties as assigned. Required Education & Experience: Bachelor's degree or equivalent combination of education andexperience. Six years of related experience. Required Knowledge, Skills an Abilities: Knowledge of word processing, spreadsheet, database, andpresentation applications. Ability to organize work effectively and prioritize objectiveswith a high level of discretion and independent judgment andinitiative. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills. Special Requirements: Applicants with equivalent experience in place of a Bachelor’sdegree may be considered. One year of the related experience is theequivalent of one college year. Applicants being considered for theequivalency must have four years of related experience to meet theequivalency of a Bachelor’s degree plus the minimum required yearsof experience. Applicants being considered for the equivalency musthave a total of ten years of experience. Job Posting Close Date: 04/13/2026 Required Attachments: Please attach all required documents listed belowin the attachmentbox labeled as either “Resume/CV or Resume/Cover Letter” on theapplication. Multiple attachments may be included in the“Resume/CV” or Resume/Cover Letter” attachment box. Any additionalattachments provided outside of the required documents listed beloware considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on orbefore the closing date indicated on the job posting. Applicantinquiries received via email and websites such as Indeed,HigherEdJobs, etc. will not be considered unless the individual hasapplied to the available position via thePVAMUCareer site. The required documents listed in the above "Required Attachments"section must be attached to the application prior to the jobclosing date indicated to ensure full consideration for theapplication submitted. Please contact the Office of Human Resourceon or before the closing date indicated above at View phone number on click.appcast.io View email address on click.appcast.io should you need assistance with the onlineapplication process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to acriminal history investigation, and employment is contingent uponthe institution’s verification of credentials and/or otherinformation required by the institution’s procedures, including thecompletion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr