Administrative Associate III (Doctorate of Business Administration Program)

Job Title
Administrative Associate III (Doctorate of Business Administration Program)

Agency
Prairie View A&M University

Department
Accounting, Finance & Admin. Info. Systems

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

Important Immigration information:


A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.


In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.


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Works under general supervision and provides complex administrative support work for the College of Business's Doctorate of Business Administration (DBA) Program.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists DBA Directors and and proofreading. Creates and maintains spreadsheets and databases for DBA students, prospects, and contacts.
  
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies and procedures as it relates to the DBA program and the College of Business.
  
• Maintains office supplies and equipment. Maintains office reference materials, including electronic office materials. Delivers, picks up, or receives documents, supplies, equipment, or materials for the program. Processes position and hiring request for faculty teaching DBA courses in Workday.
  
• Composes and prepares professional reports and correspondence. Prepares mail merges and uses required database software applications. Performs initial client intake services by completing intake form either by phone or by face-to-face contact with potential clients.
  
• Organizes and participates in DBA information sessions by assisting DBA Directors and faculty with developing and scheduling training workshops/events, such as posting to the DBA website, confirming workshop presenters, arranging advertisements in local newspapers and media outlets, and creating/maintaining related databases.
  
• Order and prepare meals for Executive MBA students.
  Saturday: Helps coordinate meals and class materials.
  Address and resolve any EMBA-related issues that arise during the residency in consultation with the EMBA program director.
  
• Performs other duties as assigned by director.
  

Required Education & Experience:

• High school diploma or equivalent combination of education and experience.
  
• Three years of related experience.
  

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
  
• Ability to multitask and work cooperatively with others.
  
• Strong verbal and written communication skills.
  
• Ability to work with sensitive information and maintain confidentiality.
  
• Strong interpersonal and organizational skills.
  

Other Requirements:

• Position may require working non-traditional hours to include evening and weekends.
  

Job Posting Close Date:

• 06/13/2026
  
  

Required Attachments: Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
  
  

• Cover Letter
  
  

Application Submission Guidelines:


All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.


The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at View phone number on click.appcast.io or View email address on click.appcast.io should you need assistance with the online application process.


Background Check Requirements:


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.