Billing Administrator

Job Description

Job Description

Job Title: Billing Administrator

Industry: Industrial Services

Location – Reading, PA

Assignment Type: Contract to Hire

Hybrid/On-site: On-site 5 days a week

Pay Rate? $22.00 – 29.00/hr.

Work Schedule: 8:30 AM to 5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking to add a BILLING ADMINISTRATOR to their team! This person will be responsible for managing the company's billing processes, ensuring accurate and timely invoicing, and maintaining organized financial records, as well as supporting general administrative functions.

Responsibilities

• Generate, review, and issue accurate invoices to clients/customers in a timely manner
• Process payments and reconcile accounts receivable
• Monitor outstanding balances and follow up on overdue payments
• Investigate and resolve billing discrepancies or disputes
• Maintain accurate billing records and customer account information
• Prepare regular billing reports and summaries for management
• Coordinate with sales, operations, or project teams to ensure billing accuracy
• Assist with month-end and year-end billing close processes
• Ensure compliance with company policies and relevant regulations
• Maintain and organize physical and digital filing systems
• Answer phones, respond to emails, and handle general correspondence
• Schedule meetings, manage calendars, and coordinate appointments
• Order office supplies and manage vendor relationships as needed
• Assist with data entry and maintaining accurate company records
• Support other departments with administrative tasks as required
• Greet visitors and manage front-office duties, if applicable

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business, or related field preferred
• 1–3 years of experience in billing, accounts receivable, or general administrative support
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook) and billing/accounting software (e.g., QuickBooks, SAP, or similar)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving skills and ability to work independently

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.