House Manager & Family Assistant (with Light Childcare)

House Manager & Family Assistant (with Light Childcare)Location: Santa Monica, CA 90405Employment Type: Part-time, 20–30 hours per weekSchedule: Monday through Friday, 10:00 AM and after (4–5 days per week). Occasional evening availability needed (approximately once per week) to support date nights. Flexibility to support family travel on an as-needed basis.Compensation: $40–$45 per hour, commensurate with experience.Start Date: ASAPRequirementsMaintain a smoke-free environment.Must be authorized to work in the United States.Reliable transportation required.Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.CPR and First Aid certification preferred.Tech-savvy—proficiency in Google Suite, including Google Calendar, and household automation systems.Comfort and experience working with dogs.About Our FamilyBased in Santa Monica, we're a warm, close-knit, active family of four, including two beloved, very sweet small dogs (one more mature and one younger, newer addition) and two wonderful school-age children (ages 8 and 11), who fill our home with lots of love. We spend a lot of time together as a family and particularly enjoy the mornings—we love the ritual of getting the kids ready, making breakfast together, and walking or biking the children to their nearby schools.After drop-off, our days open up into a mix of meetings, mentorship opportunities, fitness, creative projects, speaking and teaching engagements, and everything in between. Our schedules are flexible and unstructured, which we love, but it also means we need someone consistent and highly organized who can hold down the home base while we're on the move.We care deeply about a well-run, highly organized home and a healthy environment where our kids can flourish. We also have a second property nearby where we split our time, which requires routine care and attention. We've built a great team of vendors around us—cleaners, a dog walker, landscapers, and more—and now we're looking for a highly seasoned, detail-oriented house manager to be the connective tissue that keeps it all on track. From creating and maintaining meaningful systems in our home, tackling laundry with attention to detail and care, overseeing household inventory and vendors, supporting the maintenance of our second property, to light childcare, we're looking for a true powerhouse to support our household so we can focus on what matters most to us: having the time to be present as a family and enjoy each other's company.Who You Are / What We're Looking ForYou are a highly seasoned house manager who has seen it all and doesn't need a detailed to-do list to show up and get to work. You can easily walk in, read the room, assess the family's more fluid schedule, and use good judgment and excellent time management to know what needs to happen and when. You think a few steps ahead, create meaningful systems that truly hold up over time, and take quiet pride in a reset, organized household that runs like a well-oiled machine.You're highly proactive, not reactive—you check the calendar in advance, make sure the car is fueled and ready for the weekend, notice when the pantry and fridge need restocking well before anything runs out, and audit the kids' clothing to make sure everything still fits properly. You're tech-savvy and are comfortable using Google Calendar and Google Suite, and you treat scheduling accuracy as non-negotiable, especially when it comes to the children. You also communicate clearly and efficiently—you can easily send one well-organized, succinct message that includes all necessary details and updates.Your energy is warm, incredibly professional, and grounded—you would describe yourself as highly detail-oriented, organized, and self-directed. You have a "let's get it done" attitude, offer helpful suggestions to streamline household operations across multiple properties, and quickly notice what needs attention. Our ideal fit is someone comfortable adapting to a more fluid schedule, who naturally anticipates needs, has high emotional intelligence, and takes professional boundaries seriously. You also have excellent time management skills, can balance competing priorities with ease, and are comfortable taking cues from the family's rhythms—you know when it's appropriate to step in or step back. You must be comfortable and have experience working with dogs and school-age children (ages 8 and 11), and feel aligned with a lifestyle that values health, wellness, and active, intentional living.Key ResponsibilitiesFamily SupportProvide reliable backup support for local school pickups and activity drop-offs as neededOffer light after-school supervision during afternoon hours as neededPrepare backpacks, clothing, and snacks for school daysCoordinate playdates and kid-related logisticsSupport weekly date night coverage, including proactively sourcing babysitter backup when neededEngage meaningfully with the children during supervision time, including homework supportHousehold Organization & MaintenanceCreate and maintain functional household organization systemsPerform daily resets and prep home for cleaning crew visitsLight tidying throughout the day (dishes, surfaces, high-traffic areas)Manage seasonal swaps for kids' clothing, décor, and beddingCoordinate donation drop-offsPrepare home for events, holidays, and guestsAssist with packing and unpacking for family travelCare for indoor plants and maintain fresh flowersProactively change batteries, light bulbs, and smoke detectorsInventory & ErrandsRestock pantry, fridge, and household suppliesMaintain running household supply listsManage household orders and subscriptions (Amazon, etc)Handle returns, dry cleaning, and gift shoppingManage mail, packages, and box breakdownMeal SupportPrep healthy meals and snacks (chopping, washing, prepping ingredients)Prepare simple school lunches for two children, five days per weekHandle grocery shoppingAssist in sourcing a meal prep chef for batch cooking supportMaintain a clean and organized kitchenLaundry & LinensWash, fold, and organize laundryHandle ironing, steaming, and special garment care as neededKeep laundry areas tidy and well stockedPet CareServe as backup for walking (they have regular dog walker), food and water (also children's responsibility)Schedule and transport dogs to vet and grooming appointmentsMaintain pet supply inventory (food, treats, supplies)Vehicle UpkeepSchedule and coordinate family vehicle maintenanceKeep family vehicle fueled, clean, and organizedVendor & Property OversightOversee and coordinate existing vendors (cleaning crew, landscapers, pool service, HVAC)Research, solicit quotes, and coordinate repairs and projectsManage outdoor spaces and seasonal property maintenanceHandle simple maintenance tasks independently when appropriate, using good judgment about when to DIY versus call a professionalEstate-Level OversightConduct routine walkthroughs of a second nearby property (check systems, run water, inspect for issues)Coordinate vendors and ensure property readiness at the secondary location as neededOversee home systems (HVAC, security, pool) via app-based controls and existing vendor relationshipsAdministrative & Calendar SupportManage and maintain the family's Google Calendar with a high degree of accuracy — adding, updating, and tracking all appointments, activities, and eventsMonitor