Administrative Analyst (Financial Analyst)

Administrative Analyst (Financial Analyst)The Community Development Department is seeking an Administrative Analyst (Financial Analyst) to join the Accounting/Budget unit within the Administrative Services Division. This role is primarily responsible for assisting in managing the division's operating and project budgets, monitoring expenditures, quarterly disbursements, year-end expenditures, and revenues, analyzing costs, and participating in the year-end closing process. The position will collaborate closely with the Supervising Financial Analyst, Program Specialist, and other professional staff, while also leading a team of Accounting Technicians and/or Account Clerk IIs, overseeing accounting functions and various administrative responsibilities. The Administrative Analyst will provide guidance on accounting procedures, assist with audits, coordinate accounting activities across city departments, support routine financial operations, complex operating and grant project budget issues, and develop and enhance business processes. Additionally, the Administrative Analyst will be responsible for reviewing and approving financial transactions, ensuring compliance and accuracy in financial operations. The Administrative Analyst will perform accounting and budget related duties, including but limited to, knowledge of department policies and procedures, the recording and reporting of financial transactions related to a variety of funds and programs, and reviewing accounts payable, payroll, and other financial records for the Community Development Department.Essential Duties and ResponsibilitiesPerforms professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.Prepares oral reports; makes oral presentations to a variety of City and departmental committees.May train staff as assigned.Provides exceptional customer service to those contacted in the course of work.Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.QualificationsKnowledge of:Principles and practices of personnel administration.Principles and practices of organization and public administration.Principles and practices of program management, analysis, and coordination.Principles and practices of program performance measurement, systems analysis, and statistical measurement.Research techniques, methods, and procedures, and basic methods of statistical analysis.Principles, methods, and practices of municipal finance, budgeting, and accounting.Principles, methods, and practices of procurement, contracting, and grant writing.Methods of reporting information.Applicable Federal, State, and local laws and regulations.Skill in:Providing customer service, including dealing with people in sensitive situations and problem resolution.Making presentations and conducting meetings.Use of computers, computer applications, and software.Ability to:Interpret and apply rules, regulations, laws, ordinances, and policies.Communicate effectively, both orally and in writing.Administer assigned program responsibilities.Collect and analyze data and make sound recommendations.Review organizational and administrative problems; recommend and implement appropriate courses of action.Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.Review and analyze organizational and administrative problems; recommend and implement effective courses of action.Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.Meet multiple deadlines.Experience and Education:Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And a Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.Proof of education should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.Special Selection Criteria:Some positions in this classification may require additional knowledge and experience in the following:Auditing principles.Basic methods of statistical analysis.Procurement, contracting, or grant writing.Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.The Selection ProcedurePlease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline or upon receipt of 75 applications, whichever occurs first.Employment applications must be submitted online; paper applications will not be accepted.Employment applications will be considered incomplete and will be disqualified:If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline or upon receipt of 75 applications, whichever occurs first. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9