Project Manager

Company Description

Inhabitr combines innovative technology, operational efficiency, and environmentally conscious design to craft spaces that align with clients' unique visions. Specializing in FF&E procurement, we ensure projects are delivered on time, within budget, and adhere to brand requirements. Our team’s expertise drives excellence in execution and customer satisfaction. Inhabitr operates from its headquarters in San Francisco and Mumbai, offering a global perspective with a focus on client success.

Position Overview

We are seeking an experienced hospitality FF&E professional to lead projects from design development through final installation. This role requires strong experience interpreting hospitality design intent, managing FF&E specifications, coordinating approvals, and ensuring products align with brand standards, operational requirements, and project schedules.

The ideal candidate is highly organized, detail-oriented, collaborative, and experienced working with designers, procurement teams, brands, and ownership groups on complex hospitality projects.

Key Responsibilities

• Lead hospitality FF&E projects from design development through procurement, production, and final installation
• Review and manage FF&E specifications, finish schedules, shop drawings, mockups, and product approvals
• Coordinate closely with designers, procurement firms, ownership groups, and brand representatives to ensure alignment with project vision and standards
• Ensure products meet hospitality brand requirements, quality expectations, operational functionality, and design intent
• Manage project schedules, approvals, sample reviews, and client communication throughout the project lifecycle
• Collaborate with internal global engineering, sourcing & procurement teams to support successful execution
• Identify and resolve specification conflicts, design challenges, and field conditions proactively
• Support model room reviews, punch resolution, and final installation coordination as required
• Maintain organized project documentation and tracking across multiple active projects
• Mentor junior team members and contribute to process improvement initiatives

Requirements

• 7–10+ years of experience in hospitality FF&E, interior design project management, procurement, or commercial furniture project management
• Strong understanding of hospitality design standards, FF&E specifications, and brand compliance requirements
• Experience reviewing architectural drawings, finish schedules, shop drawings, and product submittals
• Excellent communication and client relationship management skills
• Strong organizational skills with the ability to manage multiple fast-paced projects simultaneously
• Detail-oriented mindset with strong problem-solving capabilities
• Proficiency with project management tools such as Smartsheet and related project tracking systems
• Experience with budget management, scheduling, and coordination across multiple stakeholders

Preferred Qualifications

• Hospitality project experience
• Experience coordinating international sourcing and logistics operations
• Experience coordinating custom furniture development and mockup approvals
• PMP or related project management certification
• Familiarity with NetSuite or similar ERP systems

What We Offer

• Competitive compensation and performance-based incentives
• Comprehensive benefits package
• Opportunity to work on nationally recognized hospitality and multifamily projects
• Fast-paced, entrepreneurial environment with significant opportunity for growth and operational impact
• Collaborative culture with exposure to global manufacturing, logistics, and large-scale project execution