Operations and Administrative Specialist

Position: Operations and Administrative Specialist This role reports to the Chief Operating Officer and supports the Executive team, governance, and finance functions. It is primarily remote, with a one‑day in‑person commitment in Seattle, WA. Position Summary The Operations and Administrative Specialist facilitates smooth and efficient operations and provides excellent administrative support to the Executive team as well as supporting governance and finance. Key Competencies Strategic problem‑solving Organization Analyzing work processes and outcomes Demonstrated follow‑through Ability to work individually and as a team in a fast‑paced environment Duties and Responsibilities Manage the implementation of the annual strategic plan tracker, including monitoring updates and follow‑up with staff to complete activities. Coordinate with the COO on compiling and analyzing program related‑data to report to the CEO and Board of Directors for planning and evaluation. Assist the COO in the coordination of the annual review of personnel policies and procedures. Manage and maintain onboarding of new staff. Lead the annual staff training committee and develop a calendar of offerings. Provide coordination and development of Board of Directors’ meetings (including committee meetings) and deliverables, including developing and producing board packets, scheduling committee and taskforce meetings, governance documentation, and meeting minutes. Provide coordination of executive administrative support for the CEO, COO, and CFO, including scheduling, reports, calendar, customer service, data entry and analysis, documentation and report creation, event and meeting support, etc. Create monthly finance program reports and other ad hoc reports as requested. General office support tasks such as mail management, preparing deposits and routing financial information appropriately, coordination of staff appreciation efforts, and ordering supplies. Maintain accurate documentation and records; support day‑to‑day tasks as directed. Perform all aspects of the position in compliance with applicable state and federal regulations. Report any known or suspected compliance issues to the compliance officer. Demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment. Cross‑train and provide back‑up support with Program Support role on contracts and travel processes and other tasks as needed. Other duties as required. Qualifications Required High School Diploma and four years of experience or equivalent. Understanding of managing complex projects. Self‑motivated, flexible, creative problem‑solver; committed to social justice. Excellent language and communication skills, especially for creating written materials. Excellent computer skills, including word processing, spreadsheets, database, and social media sites; able to learn and proficiently use new programs quickly. Ability to work as a team member, work effectively with diverse people, and work independently. Demonstrate cultural competence. Ability to drive and travel to meetings in a variety of locations as needed. Preferred Experience in community health or nonprofit associations. Bachelor’s or advanced degree or equivalent. Physical Requirements Most time spent sitting, with up to one‑third of time walking or standing. Manual dexterity required for typing, filing, etc. Minimal lifting. Vision requirements as appropriate for working on a computer and with typed and handwritten materials. Ability to drive and travel to meetings in a variety of locations as needed. This role is primarily remote, with a one‑day in‑person commitment in Seattle, WA. Employment Practices NWRPCA is an Equal Opportunity institution and does not discriminate against any person in employment or participation in its programs and benefits on the basis of race, color, religion, creed, national origin, citizenship or immigration status, sex, sexual orientation, gender identity, age, the presence of any physical, mental, or sensory disability, the use of a trained service animal by a person with a disability, genetic information, honorably discharged veteran or military status, marital status, status as a victim of domestic violence, sexual assault, or stalking, or any other status or characteristic protected by local, state, or federal law. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr Phillips 66