Program Administrative Assistant

Program Administrative Assistant

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Location: Fort Wayne, Indiana Job Schedule: 9/80 REG Off Every Other Friday

Job Description

L3Harris is seeking an Administrative Assistant to perform administrative, and staff support duties to support Program Managers within the Spectral Solutions Division. The individual must exhibit the highest levels of personal integrity, professionalism, and work ethic, while delivering exceptional customer service to both internal and external customers.

Key responsibilities include meticulous task management, excellence execution, research/data analysis, and report generation. The role also involves taking and delivering messages, providing information to callers, and distributing mail, packages, and paperwork. Additionally, the Administrative Assistant will schedule and arrange meetings, travel, and other events involving customer interactions.

A successful candidate will demonstrate adaptability to changing environments and multiple competing demands and will be equally comfortable working independently or as part of a team. Strong interpersonal skills and the ability to interact with all levels of management are essential.

• Provide administrative support to program execution
• Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials for internal and customer meetings
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
• Post documents to the customer portal and email notifications
• Arrange travel itineraries and assist with timely submission of expense reports
• Interface with high-level internal and external contacts
• Create and maintain appropriate databases
• May perform some research or data analysis tasks
• Prepare presentations
• Process overtime requests for program team members
• Perform other tasks and assignments as needed

Qualifications

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary or Associate's Degree with a minimum of 2 years of prior related experience
• Experience with Microsoft office suite of tools, including PowerPoint, Word, Excel, Outlook, and SharePoint
• Eligible for Secret Security Clearance

Preferred Additional Skills

• Advanced proficiency with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task
• Excellent communication, time-management, problem solving, interpersonal, and team collaboration skills
• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
• Effectively handle multiple simultaneous projects
• Demonstrate a strong attention to detail and a high degree of accuracy
• Maintain confidentiality