Administrative Assistant - DOT

Job Title: Administrative Assistant – DOTS.A. Comunale is seeking an Administrative Assistant – DOT. The primary function of this role is to provide administrative support to the Fabrication Shop and the DOT Division.This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management.Essential Duties & ResponsibilitiesPrimary duties and responsibilities include the following. Other duties may be assigned.Provide complete administrative support services for the Fabrication Shop and the DOT Division.Create, update and maintain DQ files.Coordinate the scheduling of appointments of employee DOT Meds Cards, exams and other testing.Match driver expense reports to credit card receipts.Enter and track fab shop and driver payroll.Print and assemble driver's delivery packets.Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).Maintain contact list and addresses for shop employees and drivers.Attend meetings, record meeting notes and update date action items.QualificationsHigh school diploma or GED is required.3+ years of previous administrative experience is required.Previous experience in the construction or fleet industry is a plus.Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.