Acquisitions Administrator

Job Description

Job Description

The primary function of the Acquisitions Administrator is to aid the Acquisition Managers in trade area planning and site selection and to improve communication between all parties (tenant, sellers, internal & brokers).  This individual should be process oriented and a reliable source for important dates and information on all projects.  They should maintain and ensure accuracy on all files, records, and software and be a credible source of information for the organization.

Roles and Responsibilities

• Generate all new projects in the pipeline and input base information.
• Create all project files (in SharePoint) with appropriate internal template at the direction of Acquisition Managers.
• Track and move files within SharePoint and Smartsheet to match project status based on direction from Acquisition Managers.
• Gather and file all information for projects before purchase agreement is signed including LOIs, Site Layouts, marketing information, seller materials, etc.
• Aid Acquisition Managers in gathering all base information for site development.
• Prepare an agenda and gather all information for new site discussion including budgets, layouts, site books, and other miscellaneous items.
• Coordinate site book creating between Acquisition Managers and Marketing Manager to improve efficiency.
• Present Site books to the 814 Real Estate Committee for approval.
• Aid Acquisition Managers in all addressing all tenant needs – annual growth plan update, bi-weekly tenant update meetings, and other misc. items. Track follow ups/ deliverables from tenant meetings.
• Aid the Vice President of Acquisitions and CEO in the gathering of all information needed for a new tenant kick-off.
• Coordinate, identify and manage all broker information at the direction of Acquisition Managers/Vice President Acquisitions.
• Convey all relevant information to brokers and respond to needs in their respective markets.
• Organize Broker calls – coordinate with Acquisition Managers to set up weekly or bi-weekly broker calls. Generate and circulate the agenda for these meetings.
• Coordinate travel with tenant rep, Acquisition Managers and brokers. Prepare tour agendas when needed to include all pertinent information.
• Update all acquisition department and tenant contacts on master contact list semi-annually.
• All other duties required as assigned.

Requirements

• Familiarity with the real estate transaction process, closing and related processes.
• Positive attitude, professional demeanor, and strong work ethic.
• Strong organization and time-management skills.
• Good interpersonal and communication skills.
• Great understanding of technology and adaptable to a multitude of software.
• Must be familiar with SharePoint, Adobe and Microsoft Office Suite.