Administrative Assistant / Medical Administrative Assistant

Job Description

Job Description

Duration: 6+ Months

Work Hours: 8 AM to 4:30 PM, Monday to Friday

Job Description:
The selected candidate will be responsible for providing support across our Reston and Annandale offices

• The primary purpose of the Adult and Aging Division is to ensure resources, advocacy, safety, and well-being of older adults, adults with disabilities, and caregivers are met. This position provides complex administrative support to the Adult Services and Adult Protective Services programs in the Aging Division. Independently supports the critical administrative functions of the Medicaid-funded Long-Term Services and Supports (LTSS) processes. The Admin Assistant III documents and tracks all CCC Plus, Nursing Facility, PACE, and Assisted Living Facility screenings for the division using technology, along with documenting Adult Protective Services confidential processes.
• Assigns new cases to social workers in state and local electronic systems. The Admin Assistant III may supervise the work of volunteers who assist with various office duties and provide training to new and ongoing administrative staff working in Adult Services and Adult Protective Services. The Admin Assistant III works independently in all tasks and with little supervision. Maintains frequent contact with the Department and LTC Medicaid program staff to process and reconcile assessments.
• Creates spreadsheets for data collection and tracking. Composes professional correspondence and reports. Enters data into multiple county and state systems. Files electronic and paper-based documents, maintains closed record logs, and sends closed records to the record center. Performs general office duties such as copying, faxing, printing, and hand-delivering items within the building. Processes and distributes incoming and outgoing mail and delivers and obtains records and forms for two program areas.
• Manages County vehicle maintenance to include documentation of the car mileage, coordinating car maintenance and repairs and issues, and other duties as assigned. Manages and responds to copy/ fax/ scan machine maintenance and orders/maintains ink supply. Schedules meetings and events as needed and may take minutes. Description of Hazard(s): As part of basic job duties, the Administrative Assistant works in the office completing administrative duties. Contact is usually between other workers who are in the office. Their job does not require contact within six feet of other persons.
• Engineering / Administrative / Work Practice Controls: Installation of floor-to-ceiling physical barriers constructed of impermeable material and not subject to unintentional displacement (e.g., such as clear plastic walls at convenience stores behind which only one employee is working at any one time);

 

Mandatory physical distancing of employees from other employees, other persons, and the general public; PPE Required: Surgical Mask. Tasks listed that require use of this PPE: N/A

 

Duties And Responsibilities

• The primary purpose of the Adult and Aging Division is to ensure resources, advocacy, safety, and well-being of older adults, adults with disabilities, and caregivers are met. To ensure that the division can carry out its purpose and meet the agency's responsibilities related to advocacy, protection, and well-being, the A&A Director may move or reassign this position's related work duties and responsibilities within the job class. Provides complex administrative support to the Long-Term Care Unit-Adult Services and Adult Protective Services in the Aging Division.
• Independently supports the critical administrative functions of the Medicaid-funded Long-Term Services and Supports (LTSS) processes. Prepares and tracks all CCC Plus, PACE, Pre-Admission, Nursing Facility, and Assisted Living Facility screenings for the division using technology and Excel reports. The Admin Assistant III may supervise the work of volunteers who assist with various office duties and provide training to new and ongoing administrative staff working in Adult Services and Adult Protective Services. Maintains frequent contact with the Department and LTC Medicaid to process and reconcile assessments and screenings regularly. Address all workers' inquiries and respond to their concerns regarding Medicaid and the Department paperwork. Troubleshot issues that arise concerning the Medicaid screening processes. Provide verification of receipt and delivery of documents, etc. Distributes completed/ processed screening packets to other administrative staff and ensures accurate completion of these assessments in the relevant data systems. Enters data into multiple county and state systems. Serves as the point of contact and responds to requests for assessments from neighboring hospitals and Home Care agencies. Update, manage, and distribute the Medicaid Provider list, Nursing Facility, Adult Day Health Care centers, CD-Client Facilitator, and Auxiliary Grant listing for the agency. Serves as the point of contact for these agencies hoping to be placed on the list. Assigns new cases to social workers in state and local electronic systems.
• Manages all time-sensitive data entry and generation of notification letters for all Client investigations. Composes other professional correspondence, per the request of staff and supervisors, to clients and other entities. Tracks all notifications, distribution, and document scanning and uploading to state systems to facilitate remote work access to documentation. Receives, maintains, and reconciles procurement card backup documentation.
• Processes county forms and orders supplies; responsible for assembling and maintaining training material used by the Division; plans and prepares for monthly unit meetings, and quarterly Adult Services meetings. Files electronic and paper-based documents, maintains closed record logs, and sends closed records to the record center. Processes and distributes incoming and outgoing mail, and delivers and obtains records and forms. Manages and responds to copy/ fax/ scan machine maintenance and orders/maintains ink supply. Performs general office duties such as copying, faxing, printing, and hand-delivering items within the building. Assists the supervisor with compiling documents for interviews and other meetings as assigned.
• Schedules meetings and events as needed and may take minutes. Works as a liaison with volunteers who assist with various office duties and provides training to new and ongoing administrative staff working in Adult Services. Manages unit County car upkeep and maintenance to include documentation of the car mileage, coordinating car maintenance and repairs, and other duties as assigned related to County unit vehicles, which requires driving. Responds to all phone call inquiries to include: Inquiries from hospitals, Social Workers, other administrative staff, Home Care agencies regarding the Medicaid provider list, and others that may arise. Performs other complex and general administrative duties as needed in support of the Division, Department, and County priorities.

 

Education

High School Diploma or GED (Required)

Any combination of education, experience, and training equivalent to the stated requirement may be considered.

 

Knowledge, Skills, and Abilities

• Ability to establish and maintain effective working relationships with both external and internal contacts
• Ability to demonstrate administrative, computer, oral, and written communication skills
• Ability to use and understand local, state, and computer systems
• Ability to utilize Microsoft Office software proficiently
• Ability to perform and prioritize competing tasks and organize tasks
• Ability to read and comprehend relevant documents and reports
• Ability to demonstrate specific unit terminology
• Ability to operate a motor vehicle
• Ability to work independently or with little supervision

 

Remarks

• We are seeking someone who can commit up to 30 hours within that timeframe.

\nCompany Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.