Property Manager

Job Description

Job Description

Job Title:  Property Manager

Location: Buffalo, NY

Hire Type:   Direct Hire

Pay Range: $70,000

Work Type:  Full-time

Work Model:  Onsite

Work Schedule:  Monday – Friday, 8am – 4pm

Recruiter Contact:   Dylan Pebbles | View phone number on us.fitly.work | View email address on us.fitly.work

Nature &  Scope :

Positional Overview

The Imagine Group is recruiting for a  Property Manager on behalf of our client, a leading real estate brokerage serving  Buffalo, New York , specializing in residential and commercial real estate services. The organization provides comprehensive support to buyers, sellers, and agents through innovative technology, market expertise, and a strong commitment to delivering exceptional customer service while helping clients achieve their real estate goals.

In this role, you will be responsible for overseeing the daily operations of residential and commercial properties, ensuring they are well-maintained, fully occupied, and operating efficiently. You will coordinate maintenance and vendor services, manage tenant relationships, oversee lease administration, prepare budgets, and ensure compliance with company policies and applicable property management regulations.

Role & Responsibility:

Tasks That Will Lead to Your Success

• Serve as the primary point of contact for owners and tenants, providing prompt, professional response to inquiries, service requests, and issues.
• Coordinate and oversee day-to-day building operations, including maintenance, janitorial, landscaping, and utilities management to ensure reliable, efficient building performance.
• Conduct regular property inspections, document conditions, and proactively plan corrective and preventive maintenance, capital repairs, and building improvements.
• Manage vendor relationships: obtain bids, negotiate and administer service contracts, monitor performance, and ensure all vendors meet insurance and safety requirements.
• Prepare and manage annual operating budgets, track income and expenses, and produce periodic ownership reports, including variance analyses and recommendations.
• Oversee rent billing and collections processes, monitor delinquencies, and coordinate with internal resources or ownership regarding collection strategies.
• Support lease administration, including abstracting key terms, tracking critical dates, coordinating renewals, and ensuring compliance with lease obligations by both landlord and tenants.
• Ensure compliance with applicable local, state, and federal codes and regulations, including life safety, accessibility, environmental, and City of Buffalo property requirements where applicable.
• Assist with planning and execution of capital projects, tenant fit-outs, and building upgrades in coordination with ownership, contractors, and internal teams.

Skills & Experience

Qualifications That Will Help You Thrive

• Bachelor’s degree in business, real estate, facilities management, or related field preferred, or equivalent combination of education and experience.
• 2+ years of experience in commercial property management, facilities management, or related building operations roles; experience with healthcare, education, or industrial assets is a plus.
• Strong financial acumen with demonstrated experience in budgeting, variance analysis, and reviewing financial reports for income-producing properties.
• Proven track record of effective tenant relations, conflict resolution, and customer service in a commercial or institutional environment. Working knowledge of building systems (HVAC, electrical, plumbing, life safety) and comfort coordinating maintenance and capital repairs with contractors and service providers.
• Familiarity with relevant New York State and City of Buffalo property codes, licensing, and regulatory requirements, or ability to quickly learn and apply them.
• Proficiency with property management or work order software and standard office applications (email, spreadsheets, word processing, and reporting tools).
• Strong organizational skills, attention to detail, and ability to prioritize and manage multiple properties, stakeholders, and deadlines in a fast-paced environment.