Administrative assistant ii

job summary:
We are seeking an Administrative Assistant II to join our team onsite at our corporate office in Willis Tower, Chicago, IL. In this role, you will provide administrative support to managers and staff, ensuring smooth day-to-day office operations through schedule management, invoicing support, and executive correspondence.

location: Chicago, Illinois
job type: Contract
salary: $15.89 - 20.89 per hour
work hours:
education: Bachelors


responsibilities:
KEY RESPONSIBILITIES

• Coordinate calendars, organize meetings, and book travel arrangements for team members.
• Submit expense reports, monitor and reconcile invoices, and track office supply inventories.
• Handle incoming phone calls, direct inquiries, and manage visitor support.
• Draft and edit correspondence, memos, and routine reports while maintaining organized filing systems.

qualifications:
REQUIRED QUALIFICATIONS

3+ years of experience in an administrative or office support role.

Proven experience with calendar management, travel booking, and expense report processing.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

PREFERRED QUALIFICATIONS

Prior experience in a corporate headquarters or enterprise business environment.

Demonstrated ability to prioritize multiple tasks in a fast-paced environment.

skills:
filing systems,MS Office,Reporting Software,multi-tasking,communications,verbal and written communication skills,written and verbal communication,Organize,Coordinate,coordinating,Strong organizational skills,Problem-solving abilities,proactive,Administrative,Administrative Support,Calendar Management,presentations,Expense Processing,electronic,maintain equipment,invoices,Invoicing,logistics,repairs,maintenance,expense reports,memos,operational support,preventive maintenance,complex scheduling,scheduling,schedules,inventory,inventories,vendor invoicing,phone screening,travel arrangements,workflows

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.


Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).


This posting is open for thirty (30) days.